Senior Project Scheduler

The BGIS Scheduling and Cost Planning Team operates as a Center of Expertise (CoE) supporting project ranging from smaller $1 million projects to mega projects over $1 billion.

The majority of projects are base building construction and fit-up.

The scheduling team supporting two groups:

• Project Teams: Working directly with Project Delivery to provide services from core technical support to project & program advisory consultation.
• Senior Management: Providing program reporting and issues escalation.

The Scheduling Center of Expertise support is broken down into the following levels:

Core: Technical Knowhow Level 1: Analytics Level 2: Project Advisory Support Level 3: Program Advisory Support

• Expertise in MS Project and Primavera
• Identify and correct schedule issues
• Cost forecasting
• Technical review on consultant and contractor schedules.
• Analyze trends in schedules.
• Identifies schedule risks
• Provides analysis to counter GC claims.
• Quality control
• Advise of issues that will affect schedule and expose BGIS to risk.
• Use similar prior schedules, and expertise to assess and create schedules
• Develop mitigating schedule risks and impacts.
• Use and support development of custom project level tools/ analysis.
• Program level summary.
• Program trend analysis.
• Risk analysis at a program level.
• Early notification of issues.
• Benchmarking tools based upon project type and GC.
• Suite of live program level tools for highlight projects in trouble.

The Senior Project Scheduler oversees, develops, analyses, and maintains project delivery schedules, along with, supporting risk management planning.

The Senior Project Scheduler is expected to perform at Level 2 and support Level 3.

• Meet regularly with the project teams to:
• Progress the schedule and ensure its accuracy and quality per BGIS standards.
• Review schedules provided by the Prime Consultant and Contractor.
• Integrate schedules and activities from other parties into the master schedule. Other parties may include, but not limited to, secondary contractors, furniture installation, networking and AV installations, abatement, and artwork.
• Provide expertise in planning and monitoring progress to ensure the schedule reflects the actual delivery sequence in both Design and Construction stages.
• Cost Load the schedule and generate cost reports using BGIS forecasting tools.
• Develops and maintains effective relationships with clients, consultants, vendors and team members.

• Review the critical path to:
• Ensure activities are properly linked.
• The sequence of work aligns with how the work will be conducted.
• Identify risk where the critical path could be affected in terms of higher risk activities or near critical path activities.
• Monitor and report on project milestones and performance metrics to project team, directors and other concerned parties.
• Identify performance trends. For larger projects (>$10M) conduct on site reviews to validate performance.
• When required, prepare custom reports, such as, reports on schedule status, cost performance, variance analysis, and risks mitigation.
• Identify the impact of change requests and loss of performance on the project’s schedule to:
• Review validity of contractor claims of impacts to the critical path
• Implement, jointly with the project team and contractor, mitigation strategies to recover schedule loss.

• Develop a project schedule based upon project scope and project drawings in conjunction with prior BGIS schedules as reference.
• Use experience and reference schedules to assess if proposed duration provided by the contractor is realistic.
• For Risk:
• Utilize experience to advise the project team of issues that affect the schedule or expose BGIS to risk that could be mitigated.
• Carry the correct amount of schedule reserve based upon anticipated risk.
• Discuss and prepare mitigation strategies for anticipated risk events.
• Conduct Monte Carlo review sessions with the project team.
• Ensure the consultant and contractors adhere to contractual scheduling requirements. Meet with various parties to correct schedule / contractual non-conformances.
• Identify problems or conflicts in the project schedule and assist project team in effectively managing a resolution in conjunction with the project team.

Propose solutions to recover schedule slippages and to prevent cost overruns.

• More than 8 years as a Project Scheduler; or a combination of Senior Project Management experience with:
• A minimum of 3 years of scheduling experience where scheduling was a major part of the role;
• and a combined total of 10 years of project management experience.
• University graduation or professional certification (e.g. P. Eng, PMP, PMI-SP, PSP, or equivalent courses)
• Minimum five (6) years of construction experience in Base Building and Fit-up.
• Excellent knowledge of the Critical path method, Practice Standard for Scheduling and understanding of complex building sequence.
• Experience in planning and scheduling of multi-phased projects of high complexity with emphasis in Base Building and Fit-up implementation.
• Project management – proven ability and experience in delivering projects on-time, on-budget, within specifications and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Project Budget management – proven ability and experience in developing and managing and creating cash flow reports from existing budgets.
• Project risk mitigation and management – proven ability and experience in identifying, mitigating and managing project risks.
• Communication – strong communication, influence, persuasion, and negotiation skills.
• Relationship building – proven ability and experience in building and maintaining effective relationships.
• Client management – proven ability and experience in managing client relationships and expectations.
• Client service orientation – strong client service orientation.
• Vendor management – proven ability and experience in managing vendor performance.
• Quality – possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client
• Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.
• Expert user of scheduling software (MS Project) and the ability to train users on best practices.
• Working knowledge of Primavera. Ability to become proficient within 6 months.

One or more of the following would be considered an asset:

• Extensive experience in Primavera
• Project Management Institute Accreditation (PMP, PMI-SP), AACE PSP or in progress.