Senior Project Assistant / Coordinator
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Key skills for this role
About the Role
Flatgigs seeks a proactive, detail-oriented Senior Project Assistant/Coordinator for a fintech-mobility startup. You will manage office administration, coordinate projects, and support the CEO.
Key Skills for This Role
Responsibilities
- Manage day to day office operations to ensure smooth workflows
- Organize meetings, appointments, and corporate events
- Maintain records, files, and documentation in a secure and organized manner
- Support onboarding of new employees and coordinate HR related activities
- Monitor and ensure compliance with company policies and procedures
- Assist in planning, tracking, and monitoring projects from initiation to delivery
- Prepare project timelines, schedules, and trackers to ensure deadlines are met
- Facilitate communication between teams, stakeholders, and external partners
- Organize project meetings, prepare agendas, capture minutes, and follow up on action items
- Identify risks, bottlenecks, or delays and escalate issues promptly for resolution
- Prepare regular reports on project status, progress, and KPIs
- Update leadership on critical issues, risks, and opportunities
Requirements
- Proven experience as a Project Assistant, Coordinator, or similar role
- Fintech or mobility experience is a plus
- Strong organizational and multitasking skills with keen attention to detail
- Excellent communication and interpersonal abilities
- Proactive, solution driven, and collaborative team player
- Ability to work in fast paced environments and manage multiple priorities effectively
Full Job Posting
Role Overview
- Are you passionate about fintech and mobility technology? We're looking for a proactive, detail oriented, and organized professional to join a fast growing startup in the mobility fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibili
Key Responsibilities Office Administration
- Manage day to day office operations to ensure smooth workflows.
- Organize meetings, appointments, and corporate events.
- Maintain records, files, and documentation in a secure and organized manner.
- Support onboarding of new employees and coordinate HR related activities.
- Monitor and ensure compliance with company policies and procedures.
Key Responsibilities Project Coordination
- Assist in planning, tracking, and monitoring projects from initiation to delivery.
- Prepare project timelines, schedules, and trackers to ensure deadlines are met.
- Facilitate communication between teams, stakeholders, and external partners.
- Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
- Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.
Key Responsibilities CEO Support
- Prepare regular reports on project status, progress, and KPIs.
- Update leadership on critical issues, risks, and opportunities.
- Support strategic planning initiatives and monitor progress against business objectives.
- Provide clear summaries of departmental activities and key achievements.
Qualifications & Skills
- Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent communication and interpersonal abilities.
- Proactive, solution driven, and collaborative team player.
- Ability to work in fast paced environments and manage multiple priorities effectively.
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