Senior Parts Coordinator

Requirements

• Assist Estimator with parts sourcing for claims. (Part pricing, availability, confirmations, finding vendors)
• Receive parts orders from various vendors, confirm parts billed are in hand and accounted for.
• Sign for order with vendor.
• Check parts for shipping damage.
• Minimize parts delays by capturing mistakes. Mirror match parts to dissembled parts or photos in management system for accuracy. (proper options, finish, correct side of vehicle, quantity)
• Receive parts on hand immediately in management system upon arrival, scan invoice into management system, and process invoice for payment as per shop payables policy.
• Enter PPC’S – Part price changes – make team aware for supplement.
• Organize parts and track for easy location, store parts safely to avoid loss or damage. Label with RO Information.
• Monitor the RO parts order.
• If parts order is not 100% fulfilled – work with estimator and other team members to get updated ETAS daily on items, (higher focus on repairs that are WIP, or non-drive claims)
• Provide detailed update on parts orders and ETAS to estimator, techs, production staff.
• Assist Techs in locating ordering items required – parts, fluids, hardware etc
• Stage parts for repair going in to production, ensure techs have everything required.
• Process returns for parts with vendor, track credits.
• Follow-up on outstanding parts orders and credits older than 48 hours
• Re-order parts where required – track ETA and update team members.
• Build Parts Carts for vehicles coming in for repairs
• Keep parts area neat and organized, ensure receiving area is free for deliveries.
• Practice health and safety guidelines when moving heavy items, and using ladders, or other equipment.
• Have up to date WHMIS training, knowledge of Information Security PIPEDA
• Valid ‘G’ Class Driver’s license
• Knowledge of inventory management and systems an asset i.e. (car part.com, OE Link, PartsKick)
• Knowledge of BodyShopConnect System is an asset