Senior Legal Personal Assistant (PA) to General Counsel – EMEA

Role Overview

Executive and Administrative Support

• Manage complex international calendars and travel arrangements.
• Coordinate internal and external meetings across EMEA jurisdictions.
• Prepare agendas, presentations, briefing packs, and meeting materials.
• Screen correspondence and track follow-up actions, deadlines, approvals, and deliverables.

Legal Department Operations

• Maintain legal team diaries, reporting calendars, and key milestones.
• Support legal budget tracking, invoice management, external legal billing, and vendor administration.
• Coordinate external counsel and legal service provider engagements.
• Maintain legal policies, templates, document repositories, contracts, and filing systems.

Governance and Entity Support

• Assist with board meetings, resolutions, corporate records, signatures, powers of attorney, notarizations, and legalization requirements.
• Support annual corporate maintenance, regulatory filings, entity records, and new entity establishment projects.

Stakeholder and Project Support

• Liaise with regional management teams across Europe, the UK, the Middle East, and Africa.
• Coordinate meetings with government authorities, regulators, external counsel, senior executives, and business leaders.
• Assist with legal projects, M&A activities, compliance initiatives, training, audits, investigations, and management reporting.

Qualifications and Experience

• Proven experience supporting senior executives, preferably in a legal department or international law firm.
• Experience supporting a General Counsel, Chief Legal Officer, or senior legal executive.
• Experience working in multinational organizations.
• Strong understanding of legal department operations and corporate governance.
• Experience managing confidential and commercially sensitive information.
• Advanced proficiency in Microsoft Office, Teams, SharePoint, and document management systems.

Key Competencies

• Excellent organizational and planning skills.
• Professionalism, discretion, strong written and verbal communication, and attention to detail.
• Ability to manage competing priorities in a fast-paced environment and work independently across multiple time zones.
• Strong stakeholder management skills.

Preferred Experience

• Experience supporting a regional or global General Counsel.
• International corporate governance experience.
• Exposure to European, Middle East, and African jurisdictions.
• Experience coordinating external counsel and legal budgets.
• Arabic language skills are beneficial but not essential.