Senior Legal Operations Associate – Finance

Once separated from Unilever, the The Magnum Ice Cream Company (TMICC) will become the world’s largest global Ice Cream Company, with over 100 years’ experience delivering a diverse range of indulgent, yet responsible, craft food experiences. We have 35 brands, including 3 one billion Euro brands (Magnum, Wall’s, Ben & Jerry’s), a strong presence in over 60 countries, generating annual revenue of €8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win.

We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better, creating joyful experiences. In our Ice Cream business, we’re crafting the future through innovation and imaginative minds, creating unique products. We spark moments of happiness for people and within the communities where we operate.

We are committed to developing and nurturing talent. You will have ample options for career growth and exploration. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company.

Global Business Solutions (GBS) is TMICC’s trusted transformation partner, delivering innovative and integrated solutions from design to delivery. We develop future-fit capability, expertise and technologically advanced solutions to unlock speed, simplicity and operational agility across TMICCs operations.

This is your chance for a ‘once in a lifetime’ career experience, playing a part in the creation of a fully independent, new Ice Cream company and a greenfield GBS organization supporting Europe Supply Chain Finance Processes. Employees within GBS partner with multiple teams in countries across Europe ranging from Factories, Distribution Centers, Supply Chain Planning, Customer Services, Procurement. You will become part of the delivery service engine behind TMICC’s hero brands and will have the opportunity to implement new solutions and processes alongside an innovative tech stack that is been delivered as part of the separation from Unilever program.

1. Legal Financial Operations

• Manage finance-related processes within the Legal function, ensuring accuracy, compliance, and timeliness.

• Prepare, review, submit, and track expense reports in accordance with internal policies.

• Raise Purchase Orders (POs) and support invoice processing, follow-up, and closure.

• Ensure compliance with internal financial policies, controls, billing processes, and approval requirements.

2. Matter, Invoice & Billing Management

• Create and maintain legal matter records in Legal Tracker or similar matter management / e-billing systems.

• Support invoice review processes, including validation against billing guidelines, approved rates, matter information, and supporting documentation.

• Support review of UTBMS codes, LEDES formats, billing narratives, and invoice data quality.

• Conduct timekeeper rate reviews and support resolution of discrepancies with Legal, Finance, and external law firms.

3. Budgeting, Accruals & Forecasting

• Support preparation of legal budget reports, forecasts, accruals, and spend tracking.

• Maintain forecast trackers and financial data repositories for Legal matters and vendors.

• Gather, validate, and follow up on financial information to ensure completeness, accuracy, and timely reporting.

• Identify trends, variances, and follow-up items related to legal fees, budgets, and spend.

4. Vendor, Law Firm & Stakeholder Coordination

• Collaborate with lawyers, Finance, Accounts Payable, Procurement, external law firms, and vendors to resolve legal fee, billing, payment, and budget-related issues.

• Support vendor onboarding processes and maintain accurate vendor and law firm records.

• Manage the Legal support mailbox and act as a central point of contact for legal finance queries.

5. Systems, Tools & Process Support

• Support Legal Tracker or similar finance, matter management, and e-billing platforms.

• Troubleshoot platform issues and coordinate resolution with customer support teams, vendors, IT, Finance, and relevant internal teams.

• Support integration and alignment with other Finance tools and enterprise systems.

• Maintain accurate, structured, and up-to-date records, documentation, trackers, and process references.

6. Reporting, Dashboards & Continuous Improvement

• Prepare dashboards, reports, and operational summaries covering legal spend, matters, invoices, vendors, forecasts, accruals, and process performance.

• Support continuous improvement of financial processes within Legal GBS.

• Identify opportunities to improve data quality, transparency, controls, and efficiency across legal finance operations.

Bachelor’s degree in Law, Finance, Commerce, Business Administration, or a related field.

7–9 years of experience in a finance-related role, preferably AP / AR / P2P, Legal Operations, e-billing, matter management, or shared services environment.

Experience working with financial systems, legal e-billing platforms, matter management systems, or enterprise workflow tools.

Experience in a multinational or GBS environment is an advantage.

Advanced proficiency in Microsoft Excel and Microsoft Office applications including Word and PowerPoint.

Experience with Legal Tracker or similar matter management / e-billing systems is preferred.

Understanding of legal finance processes including purchase orders, invoices, accruals, forecasting, vendor onboarding, and legal spend tracking.

Familiarity with billing guidelines, UTBMS codes, LEDES formats, timekeeper rates, and law firm invoice review processes is preferred.

Ability to prepare trackers, dashboards, reports, and structured financial summaries.

Comfort working with finance tools, legal technology platforms, and system integration / troubleshooting processes.

Alongside meaningful work and strong development, we offer a reward package that typically includes

Market-competitive pay and performance related rewards

Flexible ways of working

Support for health, wellbeing and life outside of work

Time off to rest and recharge

Ongoing learning and development opportunities

Specific benefits vary by location

#TMICC

Why join us? This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward. - Roles with real accountability and visible impact - Free to move fast, experiment and challenge how things are done - Continuous learning and development as the business grows - Reward linked to performance and contribution. Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business. Ready to build the future of Ice Cream? If this sounds like the place where you'd thrive, we'd love to hear from you. Apply online and share your CV. We'll review your application and be in touch with the next steps. If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know. Additional information The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.