Senior Executive Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Duties and Responsibilities: Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
Key Skills for This Role
Full Job Posting
Duties And Responsibilities
- Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
- Provide administrative and office support to executive management or sector leadership.
- Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
- Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
- Professionally handle verbal instructions and translate them into practical actions that support decision-making.
- Organize and coordinate activities related to official events and celebrations.
- Organize and complete all office administrative procedures in accordance with approved policies.
- Support the implementation of senior management decisions and ensure adherence to deadlines.
- Coordinate directly with internal and external stakeholders related to the sector’s activities.
- Prepare official correspondence and draft administrative letters in accordance with approved standards.
- Contribute to improving administrative procedures and developing office work methods.
- Monitor administrative performance indicators related to office operations and reporting.
Qualifications And Requirements
- Bachelor’s degree in Business Administration or a related field.
- Minimum of 8 years of relevant professional experience.
- Proficiency in Arabic and English, both written and spoken (French is an added advantage).
- Full proficiency in Microsoft Office applications.
- Strong knowledge of policies, procedures, and regulations related to the field of work.
- High-level communication skills and the ability to interact professionally with all organizational levels.
- Ability to prepare executive correspondence and reports with a high degree of professionalism.
- Strong commitment to work ethics and confidentiality of information.
- Excellent time management and multitasking skills.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Qatar Charity
Administrative Coordinator
Doha, QAT
Qatar Charity is seeking a highly organized Administrative Coordinator to support daily office operations, manage documentation, coordinate meetings, and ensure effective communication. Requires 3+ years of administrativ
Marketing Specialist
Doha, QAT
Qatar Charity seeks a creative Marketing Specialist to strengthen institutional presence and promote community programs in Doha. You will develop marketing plans, manage digital channels, create content, and coordinate c
Senior User Experience Designer
Doha, QAT
Qatar Charity in Doha seeks a Senior UX/UI Designer for a 6-month renewable contract. The role involves designing user flows, wireframes, and high-fidelity UI for web and mobile, conducting user research, and maintaining
Senior Child Care Coordinator
Doha, QAT
Qatar Charity seeks a Senior Child Care Coordinator to oversee child care programs, ensuring quality and compliance. The role involves program performance monitoring, stakeholder coordination, and technical guidance. Req
Front-End Developer
Doha, QAT
Qatar Charity announces its intention to recruit a Front-End Developer to join its team, contributing to the development of modern, interactive, and high-quality user interfaces, ensuring an outstanding user experience a
Financial Analyst
Doha, QAT
Job Purpose: Analyze financial proposals and review budgets to ensure price accuracy, reasonableness, and consistency with quantities and technical specifications. Roles and Responsibilities: Analyze financial proposals
Logistics Supply Chain Specialist
Doha, QAT
Job Purpose: Analyze suppliers’ capabilities in local and international procurement operations and assess the supply chain to ensure readiness for implementing relief and cross-border projects. Roles and Responsibilities
Food Security Specialist (Developmental and Relief)
Doha, QAT
Job Objective: Evaluate proposals and projects related to food security in both its developmental and relief aspects, ensuring that interventions comply with humanitarian and development standards, the quality of food it
Administrative Coordinator
Doha, QAT
Marketing Specialist
Doha, QAT
Senior User Experience Designer
Doha, QAT
Senior Child Care Coordinator
Doha, QAT
Front-End Developer
Doha, QAT
Financial Analyst
Doha, QAT
Logistics Supply Chain Specialist
Doha, QAT
Food Security Specialist (Developmental and Relief)
Doha, QAT