Administrative Coordinator
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Key skills for this role
About the Role
Qatar Charity is seeking a highly organized Administrative Coordinator to support daily office operations, manage documentation, coordinate meetings, and ensure effective communication.
Key Skills for This Role
Responsibilities
- Coordinate and support daily administrative and office operations
- Organize, maintain, and archive physical and electronic records and documents
- Prepare official correspondence, letters, reports, and administrative documentation
- Coordinate meetings, appointments, travel arrangements, and related logistics
- Manage incoming and outgoing communications and ensure timely follow up
- Liaise with internal departments and external stakeholders on administrative matters
- Track administrative requests and ensure completion within agreed timelines
- Prepare periodic and ad hoc reports for management
- Support departmental planning, budgeting, and operational activities
- Maintain confidentiality of organizational information and records
- Perform any other duties assigned by the direct supervisor
Requirements
- Diploma or Bachelor’s degree in Business Administration, Management, or related field
- Minimum 3 years of experience in administrative coordination, office administration, or similar role
- Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Strong report writing, documentation, and record management skills
- Fluency in both Arabic and English (written and spoken) is mandatory
- Experience working in a large organization, NGO, or corporate environment
- Experience coordinating with multiple departments and stakeholders
- Knowledge of office administration best practices and document control procedures
Full Job Posting
Overview
- We are looking for a highly organized and detail oriented Administrative Coordinator to support the smooth operation of administrative functions and office activities.
Key Responsibilities
- Coordinate and support daily administrative and office operations.
- Organize, maintain, and archive physical and electronic records and documents.
- Prepare official correspondence, letters, reports, and administrative documentation.
- Coordinate meetings, appointments, travel arrangements, and related logistics.
- Manage incoming and outgoing communications and ensure timely follow up.
- Liaise with internal departments and external stakeholders on administrative matters.
- Track administrative requests and ensure completion within agreed timelines.
- Prepare periodic and ad hoc reports for management.
- Support departmental planning, budgeting, and operational activities.
- Maintain confidentiality of organizational information and records.
- Perform any other duties assigned by the direct supervisor.
Requirements
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 3 years of experience in administrative coordination, office administration, or a similar role.
- Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Strong report writing, documentation, and record management skills.
- High level of professionalism, integrity, and attention to detail.
- Fluency in both Arabic and English (written and spoken) is mandatory.
- Experience working in a large organization, NGO, or corporate environment.
- Experience coordinating with multiple departments and stakeholders.
- Knowledge of office administration best practices and document control procedures.
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