Senior Document Controller - (VT Design Consultancy)

VTI GLOBAL Vertical Transportation Systems Consultant LLC

Dubai, UAE

Full Time

Senior

Onsite

1 months ago

Document ControlCommon Data Environment (CDE)Oracle AconexAutodesk BIM 360SharePointVersion Control

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Document ControlCommon Data Environment (CDE)Oracle Aconex

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Job Overview

Join our dynamic vertical transportation design consultancy in Dubai! We are seeking a Senior Document Controller to manage document control governance and CDE for our projects.
You will own version control, transmittals, and audit trails so teams can trust they’re working from the latest approved information.
This is a full time, office based position reporting to the Head of Design/PMO.

Tasks

Govern Document Control and CDE Management: Oversee our Common Data Environment (e.g. Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration in line with project requirements and quality policies.
Stakeholder Coordination: Work closely with engineers, architects, consultants and other stakeholders to streamline documentation workflows. Provide training and guidance on document standards and best practices to project teams and partners.
Maintain Registers and Reports: Produce and update document registers, status reports and dashboards. Ensure all drawings and deliverables are properly version controlled, accessible and audit ready.
Audit Readiness: Support internal and external audits by compiling turnover dossiers, as built packages and ensuring compliance checks. Keep document libraries always organized and audit compliant.
Continuous Improvement: Develop KPIs and refine document control processes for greater traceability. Enforce ISO aligned documentation controls (ISO 9001/19650) and incorporate lessons learned into improved workflows.

Requirements

Experience: 7–10+ years of document control experience (ideally in engineering or design consultancy projects). Experience leading or mentoring a document control team is a plus.
Technical Skills: Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint, etc. Hands on experience configuring document workflows and maintaining complex libraries.
Industry Background: Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued. Familiarity with reading and managing lift/escalator design drawings and specifications.
Standards & Compliance: Good understanding of ISO 9001/19650 standards and quality management. Comfortable managing audit processes and documentation compliance.
Skills: Excellent communication, organization and leadership skills. Ability to coordinate across teams and manage multiple projects simultaneously.

About the Company

We are a Dubai based Vertical Transportation design consultancy, providing expert lift and escalator system design and advisory services across the UAE.
Our collaborative team works on high profile buildings, ensuring efficient and compliant VT solutions in every project.

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