Senior Document Controller - (VT Design Consultancy)
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Key skills for this role
About the Role
VTI Global seeks a Senior Document Controller to manage document control governance and CDE for vertical transportation design projects in Dubai. The role involves overseeing version control, transmittals, and audit trails.
Key Skills for This Role
Responsibilities
- Govern Document Control and CDE Management: Oversee Common Data Environment (e.g. Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration.
- Stakeholder Coordination: Work closely with engineers, architects, consultants to streamline documentation workflows; provide training and guidance on document standards.
- Maintain Registers and Reports: Produce and update document registers, status reports and dashboards; ensure version control and audit readiness.
- Audit Readiness: Support internal and external audits by compiling turnover dossiers, as built packages and ensuring compliance checks.
- Continuous Improvement: Develop KPIs and refine document control processes for greater traceability; enforce ISO aligned documentation controls.
Requirements
- 7–10+ years of document control experience (ideally in engineering or design consultancy projects)
- Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint
- Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines highly valued
- Good understanding of ISO 9001/19650 standards and quality management
- Excellent communication, organization and leadership skills
- Experience leading or mentoring a document control team is a plus
Full Job Posting
Job Overview
- Join our dynamic vertical transportation design consultancy in Dubai!
- Seeking a Senior Document Controller to manage document control governance and CDE for our projects.
- Full time, office based position reporting to the Head of Design/PMO.
Tasks
- Govern Document Control and CDE Management: Oversee Common Data Environment (e.g. Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration.
- Stakeholder Coordination: Work closely with engineers, architects, consultants and other stakeholders to streamline documentation workflows.
- Maintain Registers and Reports: Produce and update document registers, status reports and dashboards.
- Audit Readiness: Support internal and external audits by compiling turnover dossiers, as built packages and ensuring compliance checks.
- Continuous Improvement: Develop KPIs and refine document control processes for greater traceability.
Requirements
- 7–10+ years of document control experience (ideally in engineering or design consultancy projects).
- Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint, etc.
- Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued.
- Good understanding of ISO 9001/19650 standards and quality management.
- Excellent communication, organization and leadership skills.
Benefits
- We are a Dubai based Vertical Transportation design consultancy, providing expert lift and escalator system design and advisory services across the UAE.
- Collaborative team working on high profile buildings.
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