Senior Document Controller
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
UrbaCon Contracting & Trading Company is hiring a Senior Document Controller to oversee document management for projects in Riyadh. The role involves supervising a team, developing procedures, and ensuring compliance with document control standards.
Key Skills for This Role
Responsibilities
- Supervise document control activities and ensure compliance with procedures and standards
- Oversee organization, categorization, and filing of documents for easy retrieval
- Manage document distribution processes
- Track document revisions, updates, and approvals
- Develop and implement document control procedures and best practices
- Train and mentor document control staff
- Liaise with project managers, engineers, and stakeholders
- Conduct audits and quality checks of document management systems
- Provide technical support for document management software
- Contribute to continuous improvement initiatives
Requirements
- Minimum 5 years working experience, 3 years relevant, 2 years GCC is a plus
- Diploma in any related field
- Knowledge in ISO documentation standards
- Knowledge of records management principles and procedures
- Good working knowledge of English, both written and verbal
- Computer literacy and experience with Microsoft Office software
- ERP knowledge preferably SAP functional skills
Full Job Posting
Job Summary
- The Senior Document Controller oversees and manages the organization, distribution, and tracking of documents within a project or organization.
- Ensures all documents are accurately recorded, stored, and accessible to authorized personnel.
- May supervise a team, develop procedures, and liaise with stakeholders to ensure compliance.
Job Responsibilities 1
- Supervise document control activities and ensuring compliance with document management procedures and standards.
- Oversee the organization, categorization, and filing of documents to ensure easy retrieval and accessibility.
- Manage document distribution processes, including receiving, reviewing, and disseminating incoming and outgoing documents.
- Track document revisions, updates, and approvals, and maintaining accurate records of document history and status.
- Develop and implement document control procedures, workflows, and best practices to optimize efficiency and accuracy.
- Train and mentor document control staff on document management processes, software systems, and compliance requirements.
- Liaise with project managers, engineers, contractors, and other stakeholders to coordinate document related activities.
- Conduct regular audits and quality checks of document management systems to ensure data integrity and compliance.
- Provide technical support and troubleshooting assistance to users of document management software systems.
- Contribute to continuous improvement initiatives aimed at enhancing document control processes, systems, and tools.
Job Knowledge & Skills
- Knowledge in ISO documentation standards
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Knowledge of records management principles and procedures including record keeping and filing principles and practices
- Good working knowledge of English, both written and verbal
- Knowledge of Office machines and other related equipment
- Computer literacy and experience of using a range of Microsoft Office software
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
- Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus
Competencies
- Resilience
- Agility
- AI Fluency
- Quality
- Leadership
- Database Knowledge L2
- Records Management L2
- Customer Document Analysis L2
- Data Archiving L2
- Recordkeeping and Logs L2
Education
- Diploma in any related field
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at UrbaCon Contracting & Trading Company
Senior Business Development Analyst
Doha, QAT
The Senior Business Development Analyst is responsible for sales analysis, market research, and supporting business development initiatives. You will prepare reports, costings, and presentations to identify opportunities
HSE Officer - Facilities Management
Doha, QAT
UrbaCon Contracting & Trading Company seeks an HSE Officer for Facilities Management to lead operational, technical, and functional HSE activities. The role involves managing day-to-day HSE operations, ensuring complianc
Senior Soft Services Officer
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Senior Soft Services Officer to manage cleaning, landscaping, and security services within a facility. The role involves supervising staff, monitoring subcontractors, conduct
Technical Manager
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Technical Manager to oversee complex technical projects, manage multiple work streams, and lead a technical team. The role ensures technical investigation, design optimizatio
Marketing Executive
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Marketing Executive to maximize profits through sales strategies and marketing campaigns. The role involves market research, event organization, CRM management, and budget mo
Technical Director
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Technical Director to oversee technical aspects of energy and utility projects. The role provides leadership, strategic direction, and technical support across engineering di
Junior Hostess
Doha, QAT
UrbaCon Contracting & Trading Company is seeking a Junior Hostess to assist restaurant management in ensuring a smooth dining experience. Responsibilities include greeting guests, managing reservations, and coordinating
Radiography Technologist I
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Radiography Technologist I to operate radiology equipment and perform diagnostic imaging exams. The role requires at least 2 years of radiology experience and a Bachelor's de
Senior Business Development Analyst
Doha, QAT
HSE Officer - Facilities Management
Doha, QAT
Senior Soft Services Officer
Doha, QAT
Technical Manager
Doha, QAT
Marketing Executive
Doha, QAT
Technical Director
Doha, QAT
Junior Hostess
Doha, QAT
Radiography Technologist I
Doha, QAT