Senior Document Controller
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Key skills for this role
About the Role
UrbaCon Contracting & Trading Company seeks a Senior Document Controller to oversee document management, distribution, and tracking for projects. The role requires supervising a team, ensuring compliance with ISO standards, and maintaining data integrity.
Key Skills for This Role
Responsibilities
- Supervise document control activities and ensure compliance with procedures and standards
- Oversee organization, categorization, and filing of documents for easy retrieval
- Manage document distribution processes including receiving, reviewing, and disseminating documents
- Track document revisions, updates, and approvals, maintaining accurate records
- Develop and implement document control procedures and best practices
- Train and mentor document control staff on processes and software
- Liaise with project managers, engineers, and stakeholders to coordinate document activities
- Conduct regular audits and quality checks of document management systems
- Provide technical support and troubleshooting for document management software
- Contribute to continuous improvement initiatives for document control processes
Requirements
- Minimum 5 years working experience, 3 years relevant, 2 years GCC is a plus
- Diploma in any related field
- Knowledge in ISO documentation standards
- ERP knowledge preferably SAP functional skills
- Computer literacy and experience with Microsoft Office
- Good working knowledge of English, both written and verbal
Full Job Posting
Job Summary
- The Senior Document Controller is responsible to oversee and manage the organization, distribution, and tracking of documents within a project or organization.
Job Responsibilities 1
- Supervise document control activities and ensuring compliance with document management procedures and standards.
- Oversee the organization, categorization, and filing of documents to ensure easy retrieval and accessibility.
- Manage document distribution processes, including receiving, reviewing, and disseminating incoming and outgoing documents to appropriate recipients.
- Track document revisions, updates, and approvals, and maintaining accurate records of document history and status.
- Develop and implement document control procedures, workflows, and best practices to optimize efficiency and accuracy.
- Train and mentor document control staff on document management processes, software systems, and compliance requirements.
- Liaise with project managers, engineers, contractors, and other stakeholders to coordinate document related activities and address any issues or concerns.
- Conduct regular audits and quality checks of document management systems to ensure data integrity, compliance with regulatory requirements, and adherence to organizational standards.
- Provide technical support and troubleshooting assistance to users of document management software systems.
- Contribute to continuous improvement initiatives aimed at enhancing document control processes, systems, and tools to meet evolving project or organizational needs.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
Job Knowledge & Skills
- Knowledge in ISO documentation standards
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Knowledge of records management principles and procedures including record keeping and filing principles and practices
- Good working knowledge of English, both written and verbal
- Knowledge of Office machines and other related equipment
- Computer literacy and experience of using a range of Microsoft Office software
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
- Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus
Competencies
- Resilience
- Agility
- AI Fluency
- Quality
- Leadership
- Database Knowledge L2
- Records Management L2
- Customer Document Analysis L2
- Data Archiving L2
- Recordkeeping and Logs L2
Education
- Diploma in any related field
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