Senior Coordinator, Document Controls

Responsibilities

• Formatting and Word Processing ( Primary Focus )
• Format a variety of HSSEQ documents, including but not limited to policies, procedures, guidelines, work instructions, job safety analyses (JSAs), workflow diagrams, and forms.
• Use approved and branded templates to ensure consistency in layout, structure, and presentation prior to publication.
• Proofread and format documents prior to publication to ensure quality and consistency.
• Ensure consistency in document structure, formatting, and visual presentation.
• Support quality checks to ensure documents are polished and professional.
• Apply advanced/proficient level Microsoft Word and word processing skills, including effective use of styles, headings, pagination, tables, and cross-referencing.
• Demonstrate working knowledge of Excel, PowerPoint, SharePoint, and Teams.
• Document Administration and Control
• Apply document control practices to ensure HSSEQ documentation is properly maintained and version-controlled.
• Assign and maintain document numbers and revision numbers in accordance with established document control conventions.
• Track document updates and revisions, as required.
• Maintain organized document folders within Teams/SharePoint environment with original and revised versions properly identified.
• Ensure documents are proofread and formatted in both languages in alignment with document update schedules.
• Translation: (English ↔ French support)
• Provide initial English-to-French translation support for bilingual document readiness.
• Note: Microsoft Copilot can be used to create or assist with first-pass translation. A member of the HSSEQ team will do final review and verification of translation.
• Ensure translated documents are properly formatted and aligned with the source language.
• Support quality checks to maintain consistency across documents in both languages.
• Formatting and Word Processing ( Primary Focus ) - Format a variety of HSSEQ documents, including but not limited to policies, procedures, guidelines, work instructions, job safety analyses (JSAs), workflow diagrams, and forms. - Use approved and branded templates to ensure consistency in layout, structure, and presentation prior to publication. - Proofread and format documents prior to publication to ensure quality and consistency. - Ensure consistency in document structure, formatting, and visual presentation. - Support quality checks to ensure documents are polished and professional. - Apply advanced/proficient level Microsoft Word and word processing skills, including effective use of styles, headings, pagination, tables, and cross-referencing. - Demonstrate working knowledge of Excel, PowerPoint, SharePoint, and Teams. Document Administration and Control - Apply document control practices to ensure HSSEQ documentation is properly maintained and version-controlled. - Assign and maintain document numbers and revision numbers in accordance with established document control conventions. - Track document updates and revisions, as required. - Maintain organized document folders within Teams/SharePoint environment with original and revised versions properly identified. - Ensure documents are proofread and formatted in both languages in alignment with document update schedules. Translation: (English ↔ French support) - Provide initial English-to-French translation support for bilingual document readiness. - Note: Microsoft Copilot can be used to create or assist with first-pass translation. A member of the HSSEQ team will do final review and verification of translation. - Ensure translated documents are properly formatted and aligned with the source language. - Support quality checks to maintain consistency across documents in both languages.