Senior Associate, Operations & Coordination (Remote)

In close partnership with operations leads across Career Pathways, U.S. P&P, Philanthropy and Community, and MDO Canada:

Support budgeting and expense tracking processes, including monitoring spend and maintaining basic forecasts

Support the development and management of systems and tools for tracking priorities, risks, and dependencies

Coordinate across teams to align timelines, inputs, and deliverables

Identify and escalate risks or delays to the Chief of Staff as needed

Support data collection and reporting to inform leadership updates and quarterly reporting processes

Provide flexible surge capacity to other systems change teams, stepping in to support priority initiatives, address bandwidth gaps, and ensure continuity.

Support coordination of Systems Change Team (SCT) activities, including scheduling, materials, and follow-up

Provide coordination support for cross-functional initiatives and special projects as needed

Contribute to improving processes and workflows that strengthen team effectiveness

Required

3–5+ years of relevant work experience in operations, project management, nonprofit, or related fields

Strong organizational and project management skills, with attention to detail and ability to manage multiple priorities

Experience supporting team or leadership operations, including meeting coordination, follow-up, and proactive calendar and time management for senior leaders

Strong written and verbal communication skills, including preparing clear and concise materials

Ability to work in a fast-paced environment and manage ambiguity effectively

Strong interpersonal skills and ability to collaborate across teams

Basic experience with budgeting, tracking, or operational processes preferred

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools

Desired

Opportunity - We open doors so people can build better futures.

Inclusion - We become stronger, more creative, and more resilient when we embrace diversity.

Equity - We uphold fairness and justice in our work and actions.

Enterprising - We are resourceful, inventive, and driven.

We welcome all applicants, irrespective of their experience perfectly fitting the job description, as we value diverse and innovative viewpoints. At our organization, individuals who thrive in a culture of continuous learning and inclusive teamwork excel. We are committed to fostering an inclusive and accessible work environment where everyone feels valued, respected, and supported and welcome members of all backgrounds and perspectives to apply.

World Education Services is committed to fostering an inclusive workplace that reflects the rich tapestry of our communities, both in the US and Canada. This commitment is underscored by our unwavering dedication to providing equal opportunities to all qualified individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. This commitment extends to every aspect of employment, from recruitment and hiring to promotions, training, and benefits. We comply with all applicable federal, state, and local anti-discrimination laws. For us, diversity goes beyond compliance – it's about embracing unique perspectives and cultivating an environment where everyone feels valued and empowered to reach their full potential.

If you require assistance and/or accommodation at any point during the recruitment process, please contact us at hiring@wes.org, we're here to support you. Our Talent Acquisition team is happy to work with you to find solutions that meet your needs.

For more information about WES, please visit our website at www.WES.org

This position is an existing vacancy and is currently open for hire.