Program Associate, Career Pathways (Remote)

Support Implementation Leads in managing relationships with ecosystem partners (e.g., regulators, employers, immigrant‑led organizations, intermediaries) by providing logistical and administrative coordination—including scheduling, meeting preparation, coordinating agendas, materials development, facilitating, note-taking, communications drafting, documenting decisions and tracking follow-ups—to ensure smooth execution of multi-stakeholder projects across the U.S. and Canada.

Contribute to cross‑country cross-pollination by surfacing comparative work, opportunities for shared partner engagements or connections where initiatives or learnings overlap.

Organize convenings and external events including planning and logistics with guidance from the Leads and in collaboration with relevant WES teams (e.g. Comms).

Track key partner engagement touchpoints in shared systems (e.g. Salesforce) for visibility and to inform partner stewardship efforts

Capture implementation‑level insights, risks, and learnings; maintain organized documentation and feed synthesized insights into the Deputy Director, Insights Manager, and Head, and to the Project Manager and Operations Partner for reporting.

Support continuous improvement by helping track what is working, where barriers are emerging, and how implementation approaches may need to adapt as initiatives evolve.

Required

Bachelor’s degree or an acceptable equivalent combination of education and experience in a relevant field.

3+ years of related professional experience coordinating administrative activities and/or events; preference for experience in workforce development, immigration, refugee resettlement or economic development.

Lived and/or learned insight into the opportunities and challenges experienced by immigrant and refugee communities.

Experience organizing events from planning to execution.

Exceptional verbal and written communication skills.

Strong strategic thinking, with excellent planning, problem solving, and analytical skills.

Ability to capture and document learnings and synthesize information.

Poise, confidence, and maturity in interacting with key stakeholders and handling sensitive information as required.

Ability to build strong relationships and work with individuals at all levels of the organization; work collaboratively with people of different backgrounds, experiences, communication styles, and cultures towards collective goals.

Highly organized and detail-oriented in planning and executing tasks.

Highly efficient in managing multiple concurrent diverse tasks and projects.

Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.

Has a demonstrated commitment to empowering immigrants and refugees and interest in policymaking and systemic change.

Strong command of technology tools, including Microsoft Office suite (especially Word, Excel, PowerPoint, SharePoint, and OneDrive), Salesforce or other CRM systems.

Experience using shared systems and platforms (e.g., Monday.com).Communicates efficiently and effectively, with intention to drive action but also with compassion and understanding.

Builds informal working relationships, quickly establishing credibility in new areas of work, and mobilizing people at all levels towards collaborative goals.

Ability to work within ambiguous and entrepreneurial environments.

Brings a “can-do” attitude and has a willingness to stretch up and down in their role as needs evolve.

Desired

Experience working effectively in matrixed environments.

Experience with program evaluation.

World Education Services is committed to fostering an inclusive workplace that reflects the rich tapestry of our communities, both in the US and Canada. This commitment is underscored by our unwavering dedication to providing equal opportunities to all qualified individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. This commitment extends to every aspect of employment, from recruitment and hiring to promotions, training, and benefits. We comply with all applicable federal, state, and local anti-discrimination laws. For us, diversity goes beyond compliance – it's about embracing unique perspectives and cultivating an environment where everyone feels valued and empowered to reach their full potential.

If you require assistance and/or accommodation at any point during the recruitment process, please contact us at hiring@wes.org, we're here to support you. Our Talent Acquisition team is happy to work with you to find solutions that meet your needs.

For more information about WES, please visit our website at www.WES.org

This position is an existing vacancy and is currently open for hire.