Senior Administrative Assistant

Responsibilities

• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Support leader(s) through calendar and email management, invoicing and A/R
• Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform
• Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature)
• Record minutes at various meetings and distribute or archive them accordingly
• Prepare and submit expense reports
• Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material
• Coordinate travel arrangements and reservations
• Maintain electronic and paper filing systems
• Contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leadership
• Maintain flexibility to work overtime, as necessary

Skills and Experience

• Post-secondary education in business administration is considered an asset
• 5+ years of increasingly complex administrative responsibilities
• Experience in a professional services environment is considered an asset
• Strong client service focus in dealing with both external and internal clients
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

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