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Senior Administrative Assistant
Franklin Templeton
Dubai, UAE
Full Time
Senior
3 weeks ago
Calendar ManagementTravel CoordinationEvent PlanningMicrosoft OfficeStakeholder ManagementCommunication
Free
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Calendar ManagementTravel CoordinationEvent Planning
About the Role
Franklin Templeton seeks a Senior Administrative Assistant to support the Head of Research and the Templeton Global Investments department. Responsibilities include calendar management, meeting coordination, travel arrangements, and office logistics.
Key Skills for This Role
Calendar ManagementTravel CoordinationEvent PlanningMicrosoft OfficeStakeholder ManagementCommunication
Responsibilities
- Acts as a key administrative support resource for the Head of Research, TGI, and the broader department
- Manages end to end calendar coordination, including scheduling, prioritization, and alignment of meetings
- Assists in the preparation of meeting materials, including collating, downloading, formatting, and organizing documents
- Maintains and updates contact databases, including corporates, brokers, and vendors
- Manages telephone and email communications in a professional manner
- Coordinates visitor arrangements and meeting logistics
- Oversees incoming and outgoing courier services and mail distribution
- Monitors and coordinates access and attendance logs for external vendors and service providers
- Maintains accurate administrative records
- Liaises with building management regarding maintenance requests
- Processes invoices, expenses, and related administrative documentation
- Supports onboarding logistics for new joiners
Requirements
- Experience in administration, travel coordination, and event planning
- Strong Microsoft Office and administrative systems skills
- Excellent organisation, communication, and attention to detail
- Strong judgment, discretion, and stakeholder management
- Proactive, adaptable, and solution focused
Full Job Posting
About the Department
- Templeton Global Investments (TGI) is a pioneer in both developed and emerging markets.
- The team is represented by over 100 dedicated investment professionals spread across 17 countries.
How you will add value?
- Acts as a key administrative support resource, demonstrating strong organizational skills, sound judgment, and a professional approach in supporting the Head of Research, TGI, and the broader department.
- Manages end to end calendar coordination, including scheduling, prioritization, and alignment of meetings across internal and external stakeholders.
- Assists in the preparation of meeting materials, including collating, downloading, formatting, and organizing relevant documents and presentations in advance.
- Maintains and updates contact databases, including corporates, brokers, and vendors, ensuring accuracy and accessibility.
- Manages telephone and email communications in a professional, prompt, and effective manner, acting as a liaison with internal and external stakeholders.
- Coordinates visitor arrangements and meeting logistics, ensuring a seamless and professional experience.
- Oversees incoming and outgoing courier services and mail distribution while maintaining accurate records.
- Monitors and coordinates access and attendance logs for external vendors and service providers, including maintenance and facility support teams.
- Maintains accurate administrative records, including correspondence, schedules, vendor information, and employee details.
- Liaises with building management regarding maintenance requests and common area matters, communicating updates and impacts to employees as required.
- Processes invoices, expenses, and related administrative documentation in an accurate and timely manner.
- Supports onboarding logistics for new joiners, including coordination with IT and HR for workspace setup, system access, and induction requirements.
What will help you be successful in this role?
- Experience in administration, travel coordination, and event planning.
- Strong Microsoft Office and administrative systems skills.
- Excellent organisation, communication, and attention to detail.
- Strong judgment, discretion, and stakeholder management.
- Proactive, adaptable, and solution focused.
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