Senior Administrative Assistant
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Key skills for this role
About the Role
Franklin Templeton seeks a Senior Administrative Assistant to support the Head of Research, TGI, managing calendars, meetings, travel, and office logistics in Dubai. Requires strong organizational skills and professional judgment.
Key Skills for This Role
Responsibilities
- Manage end to end calendar coordination, including scheduling, prioritization, and alignment of meetings across internal and external stakeholders
- Assist in preparation of meeting materials, including collating, downloading, formatting, and organizing relevant documents and presentations
- Maintain and update contact databases, including corporates, brokers, and vendors
- Manage telephone and email communications in a professional, prompt, and effective manner
- Coordinate visitor arrangements and meeting logistics
- Oversee incoming and outgoing courier services and mail distribution
- Process invoices, expenses, and related administrative documentation
- Support onboarding logistics for new joiners
- Coordinate business travel arrangements for the TGI department
- Coordinate office events and meetings, managing logistics, vendor coordination, and administrative requirements
Requirements
- Strong organizational skills and sound judgment
- Professional approach in supporting senior management
- Experience in calendar coordination and meeting scheduling
- Proficiency in preparing meeting materials and presentations
- Ability to maintain contact databases
- Experience in travel coordination and event logistics
Full Job Posting
Role Overview
- Acts as a key administrative support resource, demonstrating strong organizational skills, sound judgment, and a professional approach in supporting the Head of Research, TGI, and the broader department.
Responsibilities
- Manages end to end calendar coordination, including scheduling, prioritization, and alignment of meetings across internal and external stakeholders
- Assists in the preparation of meeting materials, including collating, downloading, formatting, and organizing relevant documents and presentations in advance
- Maintains and updates contact databases, including corporates, brokers, and vendors, ensuring accuracy and accessibility
- Manages telephone and email communications in a professional, prompt, and effective manner, acting as a liaison with internal and external stakeholders
- Coordinates visitor arrangements and meeting logistics, ensuring a seamless and professional experience
- Oversees incoming and outgoing courier services and mail distribution while maintaining accurate records
- Monitors and coordinates access and attendance logs for external vendors and service providers, including maintenance and facility support teams
- Maintains accurate administrative records, including correspondence, schedules, vendor information, and employee details
- Liaises with building management regarding maintenance requests and common area matters, communicating updates and impacts to employees as required
- Processes invoices, expenses, and related administrative documentation in an accurate and timely manner
- Supports onboarding logistics for new joiners, including coordination with IT and HR for workspace setup, system access, and induction requirements
- Provides end to end coordination of business travel arrangements for the TGI department
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