Senior Administration Officer
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Key skills for this role
About the Role
Worley is seeking a Senior Administration Officer to support office administration, personnel mobilization, logistics, and vendor management for oil and gas projects in Abu Dhabi. The role requires a bachelor's degree and relevant experience in GCC region.
Key Skills for This Role
Responsibilities
- Support office administration and facilities management
- Provide Personnel Administration & Mobilization Support
- Arrange air tickets, hotel bookings, site accommodation, and transportation
- Coordinate staff movements between HQ, site, and home country
- Manage vehicle allocation, driver coordination, and transport schedules
- Control logistics costs in line with approved budgets
- Maintain administrative records, correspondence logs, and filing systems
- Support document controllers with transmittals, courier handling, and archiving
- Manage incoming/outgoing letters, packages, and official communications
- Maintain attendance, timesheets, and leave records for PMC personnel
- Manage admin related vendors and monitor performance
- Process invoices and support cost tracking for admin budgets
Requirements
- Bachelor's degree in any discipline or equivalent from an accredited university
- Relevant years of experience as Administrator or similar role in Oil & Gas or Petrochemical projects
- Experience in GCC region
Full Job Posting
Job Purpose & Scope
- Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
- Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget.
- To provide Cost and Estimating management, leadership and support for all Project activities.
- Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor.
- Support the Project Controls Manager and provide functional support to the Project PMC and Owner’s teams.
Principal Accountabilities
- Support office administration and facilities management
- Provide Personnel Administration & Mobilization Support
- Arrange air tickets, hotel bookings, site accommodation, and transportation.
- Coordinate staff movements between HQ, site, and home country.
- Manage vehicle allocation, driver coordination, and transport schedules.
- Support emergency travel and mobilization requirements.
- Control logistics costs in line with approved budgets
- Maintain administrative records, correspondence logs, and filing systems.
- Support document controllers with transmittals, courier handling, and archiving.
- Manage incoming/outgoing letters, packages, and official communications.
- Ensure proper confidentiality and controlled access to sensitive documents.
- Maintain attendance, timesheets, and leave records for PMC personnel.
Qualification And Experience
- A bachelor’s degree in any discipline or equivalent from an accredited university
- Relevant years' experience as Administrator or similar role in Oil & Gas or Petrochemical projects including experience in GCC region.
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