linkedin
Secretary-Project Execution
DAMAC Properties
Dubai, UAE
Full-time
Mid-Senior
Onsite
Discovered 2 weeks ago
Microsoft OfficeCalendar managementMeeting coordinationDocument controlRecords managementTravel coordination
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Microsoft OfficeCalendar managementMeeting coordination
Role Overview
Roles and Responsibilities
• Provide comprehensive secretarial and administrative support to the Head of Department (HOD) and departmental team to ensure smooth daily operations.
• Manage calendars, schedule meetings, prepare agendas, record meeting minutes, and maintain accurate records and action trackers.
• Develop, maintain, and administer document control systems, ensuring proper filing, tracking, and retrieval of departmental records.
• Perform administrative duties including data entry, correspondence management, document preparation, printing, scanning, and filing.
• Coordinate travel arrangements, including flight bookings, hotel reservations, visa processing, and travel expense claims.
• Raise and monitor purchase requisitions for departmental requirements and ensure timely processing of administrative purchases.
• Monitor and maintain departmental stationery, office supplies, and inventory to support uninterrupted operations.
• Support departmental staff with day-to-day administrative activities and assist in the execution of special projects and ad hoc assignments.
• Organize employee engagement activities such as birthdays, recognition programs, onboarding events, work anniversaries, and farewell gatherings.
• Ensure confidentiality, professionalism, and effective communication while liaising with internal and external stakeholders.
Key Skills for This Role
Microsoft OfficeCalendar managementMeeting coordinationDocument controlRecords managementTravel coordination
Full Job Posting
Roles and Responsibilities
- Provide comprehensive secretarial and administrative support to the Head of Department and departmental team.
- Manage calendars, meetings, agendas, minutes, records, and action trackers.
- Develop and maintain document control systems for filing, tracking, and retrieval.
- Handle data entry, correspondence, document preparation, printing, scanning, and filing.
- Coordinate flights, hotels, visa processing, and travel expense claims.
- Raise and monitor purchase requisitions and administrative purchases.
- Maintain stationery, office supplies, and departmental inventory.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at DAMAC Properties
Document Controller-Project Execution
Dubai, UAE
EntryFull-time
The employer is seeking a Document Controller to manage project documentation from receipt through handover, close-out, cancellation, or suspension. The role requires accurate EDMS administration, document quality checks
Discovered 6 days agoView →
Senior Manager - Transfer Pricing
, UAE
SeniorFull-time
DAMAC Properties is seeking a Senior Manager to own transfer pricing for its Real Estate business across UAE and international jurisdictions. The role covers intercompany transactions, UAE compliance, documentation, fina
Discovered 2 weeks agoView →