Document Controller-Project Execution
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Key skills for this role
Role Overview
The role manages project documentation from receipt through project handover, close-out, cancellation, or suspension.
Responsibilities cover electronic and hardcopy document control, EDMS administration, distribution, revisions, transmittals, and archiving.
Key Skills for This Role
Full Job Posting
Role Overview
The role manages project documentation from receipt through project handover, close-out, cancellation, or suspension.
Responsibilities cover electronic and hardcopy document control, EDMS administration, distribution, revisions, transmittals, and archiving.
Document Management
- Manage electronic and hardcopy documents throughout the project lifecycle.
- Receive documents from internal and external sources, date-stamp hard copies, and verify electronic submissions through EDMS or Project Connect.
- Review document numbers, revisions, metadata, and compliance requirements for accuracy and completeness.
- Scan hardcopy documents and upload them accurately into the EDMS.
- Distribute documents through approved collaboration platforms, portals, and submission systems according to distribution matrices.
- Organize, index, classify, and maintain master copies in physical and electronic filing systems.
Revisions and Project Close-Out
- Ensure only current document versions are available for use and archive or remove superseded versions from active files.
- Create, review, and process document transmittals for internal and external stakeholders.
- Validate, organize, and prepare project documentation for final handover, archiving, and records retention.
- Promote adherence to document control procedures and maintain EDMS governance, accessibility, and document integrity.
Requirements
- Ability to manage electronic and hardcopy project documents throughout the project lifecycle.
- Ability to use an electronic document management system and maintain document integrity, accessibility, and retention requirements.
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