SECRETARY (male)
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Key skills for this role
About the Role
Ismail Bin Ali Aluminium in Doha seeks an experienced Secretary to provide administrative support to executives. Duties include scheduling, correspondence, expense reports, and meeting coordination.
Key Skills for This Role
Responsibilities
- Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance
- Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives
- Track and prioritize tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary
- Manage executive expense reports, invoices, and other financial documents
- Handle incoming calls and communications, prioritizing important matters and redirecting as appropriate
- Assist with preparing and coordinating meetings, including agenda preparation and minute taking
- Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically
Requirements
- Bachelor’s degree in Business Administration, Office Management, or a related field
- 7 10 years of experience as a Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives
- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace)
- Excellent written and verbal communication skills
- Good time management with the ability to multitask and prioritise tasks in a fast paced environment
- Attention to detail and accuracy in handling tasks and documents
- High level of professionalism, integrity, and discretion in handling sensitive information
- Excellent interpersonal skills for interacting with stakeholders at all levels
- Strong problem solving and critical thinking skills with the ability to work independently
Full Job Posting
Description
- A secretary provides administrative support for a company, department or individual. Your secretary job description might include duties such as email communication, scheduling appointments and maintaining an organized filing system.
Secretary duties and responsibilities
- Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
- Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
- Track and prioritize tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
- Manage executive expense reports, invoices, and other financial documents.
- Handle incoming calls and communications, prioritizing important matters and redirecting as appropriate.
- Assist with preparing and coordinating meetings, including agenda preparation and minute taking.
- Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.
Required skills and qualifications
- Residing & eligible working at Qatar (from Phil. if possible)
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- 07 10 years of experience as a Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives.
- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- Good time management with the ability to multitask and prioritise tasks in a fast paced environment.
- Attention to detail and accuracy in handling tasks and documents.
- High level of professionalism, integrity, and discretion in handling sensitive information.
- Excellent interpersonal skills for interacting with stakeholders at all levels.
- Strong problem solving and critical thinking skills with the ability to work independently.
Application Questions
- Are you willing to work under pressure?
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