Secretary
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Key skills for this role
About the Role
MINISPECTRA LLC is hiring a Secretary to serve as the first point of contact, manage communication, scheduling, meeting support, document management, and office maintenance. The role requires good communication, organization, and attention to detail.
Key Skills for This Role
Responsibilities
- Serve as the first point of contact by answering phones, greeting clients, and managing formal correspondence
- Manage calendars, arrange travel, and coordinate appointments to prevent scheduling conflicts
- Organize meeting logistics, prepare agendas, and record accurate minutes so teams have actionable follow ups
- Draft reports, organize files, and track essential data
- Reorder supplies, process expense reports, and streamline administrative procedures
Requirements
- Good communication, customer service and relationship building skills
- Teamworking skills
- Organisation and time management skills
- Attention to detail
- Negotiation skills
- Assertiveness
- Flexibility
Full Job Posting
Secretary Duties
- Communication: Serving as the first point of contact by answering phones, greeting clients, and managing formal correspondence.
- Scheduling: Managing calendars, arranging travel, and coordinating appointments to prevent scheduling conflicts.
- Meeting Support: Organizing meeting logistics, preparing agendas, and recording accurate minutes so teams have actionable follow ups.
- Document & Data Management: Drafting reports, organizing files, and tracking essential data.
- Office Maintenance: Reordering supplies, processing expense reports, and streamlining administrative procedures.
Key skills for secretaries
- Good communication, customer service and relationship building skills
- Teamworking skills
- Organisation and time management skills
- Attention to detail
- Negotiation skills
- Assertiveness
- Flexibility
Pay
- AED 2,000.00 AED 2,500.00 per month
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