Secretary/Document Controller
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Key skills for this role
About the Role
Zoya Developments L.L.C seeks a highly organized Secretary/Document Controller for a full-time, on-site role in Dubai.
Key Skills for This Role
Responsibilities
- Organize, maintain, and update both physical and electronic documents
- Manage project files and records in accordance with company document control procedures
- Prepare correspondence, reports, meeting agendas, and minutes
- Handle incoming phone calls, emails, and general administrative tasks
- Schedule meetings and coordinate with internal teams and external stakeholders
- Ensure all project documents are accurately filed, easily accessible, and compliant with company standards and project requirements
- Maintain confidentiality and professionalism while handling sensitive information
Requirements
- Minimum 1 year of experience in a contracting company
- Strong organizational and document management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office applications
- Ability to multitask and work effectively under pressure
- High level of accuracy, attention to detail, and professionalism
Full Job Posting
Role Description
- We are looking for a highly organized and detail oriented Secretary / Document Controller to join our team in Dubai. This full time, on site role is responsible for supporting daily office operations while ensuring the efficient management and control of project documentation.
Key Responsibilities
- Organize, maintain, and update both physical and electronic documents.
- Manage project files and records in accordance with company document control procedures.
- Prepare correspondence, reports, meeting agendas, and minutes.
- Handle incoming phone calls, emails, and general administrative tasks.
- Schedule meetings and coordinate with internal teams and external stakeholders.
- Ensure all project documents are accurately filed, easily accessible, and compliant with company standards and project requirements.
- Maintain confidentiality and professionalism while handling sensitive information.
Requirements
- Minimum 1 year of experience in a contracting company.
- Strong organizational and document management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications.
- Ability to multitask and work effectively under pressure.
- High level of accuracy, attention to detail, and professionalism.
- Candidates available for immediate joining are preferred.
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