Secretary/Admin
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Key skills for this role
About the Role
Amotthedon Electrical Appliances Trading seeks a Secretary/Administrative Assistant to manage daily office operations, handle correspondence, and support sales and procurement teams.
Key Skills for This Role
Responsibilities
- Manage daily office administrative operations efficiently
- Answer and direct phone calls, emails, and other correspondence professionally
- Maintain organized filing systems for both physical and electronic documents
- Schedule meetings, appointments, and travel arrangements for management
- Prepare letters, reports, quotations, presentations, and other business documents
- Maintain office supplies and coordinate purchases when required
- Communicate with customers regarding inquiries, orders, and delivery schedules
- Coordinate with suppliers regarding purchase orders, deliveries, and documentation
- Assist the sales team in preparing quotations and customer documentation
- Prepare purchase orders and coordinate with procurement personnel
- Maintain accurate records of invoices, delivery notes, purchase orders, and contracts
- Assist with invoice preparation and payment follow ups
Requirements
- Minimum 2 3 years of administrative or secretarial experience
- Excellent command of English (Arabic is an advantage)
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational and communication skills
- Ability to multitask and work under pressure
- Professional appearance and attitude
Full Job Posting
Job Summary
- The Secretary / Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to ensure the efficient operation of the office.
Key Responsibilities
- Manage daily office administrative operations efficiently.
- Answer and direct phone calls, emails, and other correspondence professionally.
- Maintain organized filing systems for both physical and electronic documents.
- Schedule meetings, appointments, and travel arrangements for management.
- Prepare letters, reports, quotations, presentations, and other business documents.
- Maintain office supplies and coordinate purchases when required.
- Communicate with customers regarding inquiries, orders, and delivery schedules.
- Coordinate with suppliers regarding purchase orders, deliveries, and documentation.
- Assist the sales team in preparing quotations and customer documentation.
- Prepare purchase orders and coordinate with procurement personnel.
- Maintain accurate records of invoices, delivery notes, purchase orders, and contracts.
- Assist with invoice preparation and payment follow ups.
Requirements
- Minimum 2–3 years of administrative or secretarial experience
- Excellent command of English (Arabic is an advantage).
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Strong organizational and communication skills.
- Ability to multitask and work under pressure.
- Professional appearance and attitude.
Skills
- Office Administration
- Secretarial Support
- Document Management
- Customer Service
- Communication Skills
- Time Management
- Microsoft Office
- Data Entry
- Filing & Record Keeping
- Coordination & Scheduling
- Problem Solving
- Teamwork
Pay
- AED 2,500.00 AED 3,000.00 per month
Work Location
- In person
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