Sales Admin Assistant

Job summary

Key responsibilities

• Respond to customer enquiries, RFQs, emails, and telephone calls.
• Prepare quotations, commercial offers, and sales documents.
• Follow up on quotations, enquiries, orders, deliveries, invoices, and payment documentation.
• Maintain enquiry, quotation, purchase order, customer, and supplier records.
• Coordinate with suppliers on prices, availability, lead times, datasheets, and required information.
• Assist with purchase orders and procurement activities.
• Coordinate customers, suppliers, warehouse, logistics, and delivery teams.
• Prepare and collect technical product and compliance documentation.
• Support business opportunity identification, product presentations, prequalification, and tender documentation.
• Perform filing, scanning, document control, correspondence, meeting coordination, and other assigned administration.

Candidate requirements

• Diploma or bachelor’s degree in business administration, commerce, marketing, engineering, or a related field.
• Previous experience in sales coordination, administration, trading, construction materials, or a similar role is preferred.
• Good written and verbal communication skills in English.
• Knowledge of Microsoft Excel, Word, Outlook, and general office applications.
• Ability to prepare professional quotations, emails, and business correspondence.
• Good organizational and follow-up skills with strong attention to detail.
• Ability to communicate professionally, multitask, maintain accurate records, and work in a fast-paced trading environment.
• Qatar or GCC experience is preferred.

Advantageous experience

• Construction or building materials.
• MEP or infrastructure products.
• Trading and contracting companies.
• Tender or RFQ documentation.
• Procurement and supplier coordination.
• Sales quotation and order processing.

Employment and workplace

• Employment type is full-time.
• Work location is in person in Doha, Qatar.

Compensation

• Pay is QAR 2,000–3,000 per month.