Research Secretary

The post holder will provide clerical and administrative support to the Cleft Collective research study within Bristol Dental School for seven hours a week. They will be required to support the administrative processes such as collating study materials, scanning and verifying data and supporting the Cleft Collective team in other administrative duties.

Prepare and distribute materials (such as questionnaires, consent forms, newsletters and reminders) any other study-related correspondence via the appropriate method.

Enter data from questionnaires, records and other sources onto Excel and other required databases. Verify incoming participant data.

Help with the preparation of research reports for the funders of The Cleft Collective

Use relevant method of communication to contact practices to request information relating to the study maintaining a constant awareness and observance of confidentiality issues, consent and GDPR requirements.

Respond to participant enquiries received via telephone, email or post under the supervision of more senior colleagues.

Maintain efficient office systems and perform a range of general office duties that include answering the telephone, photocopying, filing and updating the contact database with new details efficiently and effectively.

Maintain and regulate stationery stocks and other consumables.

Organise meetings e.g. book rooms, arrange catering and take minutes.

Update research web pages under supervision and update project social media pages.

You have:

Experience of working in an administrative role

Experience of working in higher education

Experience of Microsoft Office software, Word/Excel/Outlook

Ability to prioritise and manage own workload in a busy environment, working to tight deadlines

Understanding of Data Protection Act and Freedom of Information Act and ability to work with confidential data

Excellent verbal and written communications skills

Proven ability to work flexibly as part of a team

Evidence of initiative and organisations skill

Contract type: Fixed term until 20/09/2027

Work pattern: Part time - 7 hours per week

Shift pattern: Across one or two days per week

Grade: D

For informal queries please contact: Kerry Humphries ( Research Project Officer ) 0117 3314039 or k.humphries@bristol.ac.uk and Rhiannon Bennett ( Research Project Officer ) 0117 3310025 or rhiannon.bennett@bristol.ac.uk

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