Research Appointment Specialist - Office of Academic Appointments (Fixed-Term for 3 years)
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Key skills for this role
About the Role
NYU Abu Dhabi seeks a Research Appointment Specialist to support HR and administrative tasks for researcher appointments, including contract management, recruitment, and onboarding.
Key Skills for This Role
Responsibilities
- Support end to end recruitment process, including advising on recruitment issues and strategies
- Coordinate with Recruitment team, HR Business Partners, and Divisional managers to obtain updated job descriptions
- Initiate and track security clearance process for candidates
- Serve as primary liaison for Deans and faculty by integrating within each division weekly
- Maintain and update information about job requisitions and applicants in applicant tracking systems
- Prepare reports including monthly, annual, and ad hoc status reports
- Serve as primary contact for new hire orientation and manage early onboarding process
- Prepare and send orientation schedules and arrange name badges
- Prepare and manage offer, renewal, promotion, and visa letters
- Ensure prompt notifications to hiring managers regarding employment/contract status
Requirements
- Bachelor's degree in Administration or similar
- 7+ years experience in a similar position
- Excellent organizational skills
- Attention to detail
- Excellent communication and interpersonal skills
- Proficient in MS Office
- Ability to work within complex organizational structure
- Proactive, flexible, and adaptable
- Capable of multi tasking
- Good analytical and numeracy skills
- Master's degree in Administration or related field (preferred)
- CIPD certification or similar (preferred)
Full Job Posting
Position Summary
- NYU Abu Dhabi seeks to appoint a Research Appointment Specialist reporting to Associate Director, Research Appointments.
- The role supports the Office of Academic Appointments in HR and administrative tasks related to researcher appointments.
- Key duties include coordinating appointment logistics, overseeing researcher onboarding, maintaining records, and ensuring compliance.
Key Responsibilities
- Support end to end recruitment process, including advising on recruitment issues and strategies.
- Coordinate with Recruitment team, HR Business Partners, and Divisional managers to obtain updated job descriptions.
- Initiate and track security clearance process for candidates.
- Serve as primary liaison for Deans and faculty by integrating within each division weekly.
- Maintain and update information about job requisitions and applicants in applicant tracking systems (Interfolio).
- Prepare reports including monthly, annual, and ad hoc status reports.
- Serve as primary contact for new hire orientation and manage early onboarding process.
- Prepare and send orientation schedules and arrange name badges.
- Prepare and manage offer, renewal, promotion, and visa letters.
- Ensure prompt notifications to hiring managers regarding employment/contract status.
- Handle any other ad hoc requirements as needed.
Qualifications
- Required Education: Bachelor's degree in Administration or similar.
- Preferred Education: Master's degree in Administration or related field.
- Required Experience: 7+ years experience in a similar position.
- Excellent organizational skills, attention to detail, communication, and interpersonal skills.
- Capacity to work within complex organizational structure, customer facing and service oriented.
- Professional, resourceful, able to contribute effectively in a team environment with mid level leadership capabilities.
- Computer and technical skills (MS Office).
- Proactive, flexible, adaptable, capable of multi tasking.
- Good analytical and numeracy skills.
- Preferred Experience: CIPD certification or similar, knowledge of UAE labour laws.
About NYUAD
- NYU Abu Dhabi is a degree granting research university with a fully integrated liberal arts and science undergraduate program.
- Part of NYU's global network university with portal campuses and academic centers across six continents.
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