REMOTE IT Operations Support Coordinator

General Responsibilities

• Prepare and distribute meeting materials, including agendas, documents, and presentations, and accurately record meeting minutes.
• Partner with hiring managers to assist with full-cycle recruitment initiatives, including posting jobs, screening resumes, scheduling interviews, and communicating with candidates.
• Facilitate a seamless onboarding experience for new hires by preparing onboarding materials, setting up workstations/accounts, and coordinating training schedules.
• Create, update, and maintain secure and accurate digital employee records and departmental organizational charts.
• Maintain the highest level of confidentiality and discretion when handling sensitive personnel documents, HR files, and payroll information.
• Utilize Microsoft Excel extensively (including pivot tables and advanced data analysis tools) to generate departmental reports, track HR metrics, and provide actionable operational insights.
• Manage and ensure strict compliance with standard payroll and timekeeping processes for the department.
• Prepare and distribute comprehensive meeting materials (agendas, documents, presentations) and accurately record meeting minutes.
• Create, update, and maintain department policies, guidelines, and standard operating procedures (SOPs).
• Complete other administrative tasks as requested.

Education and experience

Required skills and qualifications

• Advanced proficiency in Microsoft Excel (pivot tables, data analysis, and reporting) and Google Workspace.