Remote Data-Entry Virtual Assistant Administrator

Job overview

Data entry and records management

• Enter, update, and maintain information in databases, spreadsheets, CRM systems, and company platforms.
• Transfer information from emails, forms, PDFs, invoices, reports, and other documents into designated systems.
• Review records for accuracy, completeness, and consistency and correct duplicate, incomplete, outdated, or inaccurate information.
• Create and update Excel and Google Sheets spreadsheets and perform data-cleaning and quality-control checks.
• Maintain organized electronic files, folders, and customer, supplier, employee, inventory, product, or operational records.
• Prepare basic reports, summaries, and data compilations.
• Protect confidential company information according to established procedures.

Virtual assistant support

• Provide day-to-day remote administrative support to managers and team members.
• Manage authorized email inboxes and draft routine emails, correspondence, and internal communications.
• Schedule meetings, appointments, and conference calls and maintain calendars and reminders.
• Prepare meeting documents and distribute organized meeting notes when required.
• Conduct online research and present findings in clear documents or spreadsheets.
• Assist with travel research, reservations, and itinerary preparation when needed.
• Follow up on administrative requests and coordinate information between relevant contacts.

General administrative support

• Prepare, format, edit, and organize documents, reports, presentations, and spreadsheets.
• Maintain efficient digital filing systems.
• Process forms, applications, invoices, orders, and other administrative documents.
• Assist with customer and client record management.
• Track deadlines, appointments, assignments, and ongoing administrative activities.
• Support basic invoice and expense tracking, onboarding documentation, and other internal processes.
• Perform additional administrative duties assigned by management.

Required qualifications

• High school diploma or equivalent.
• Strong computer and internet skills.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with Google Workspace, including Gmail, Docs, Sheets, Drive, and Calendar.
• Fast and accurate typing skills.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Clear and professional written and verbal communication skills.
• Ability to work independently and remain productive in a remote environment.
• Ability to follow instructions and workflows, prioritize assignments, meet deadlines, and handle confidential information professionally.

Preferred skills

• Experience in data entry, virtual assistance, administration, office support, customer service, or a related position is preferred.
• CRM and database-management systems experience is beneficial.
• Excel formulas, filtering, sorting, data validation, Google Sheets, calendar administration, online research, and document preparation are beneficial.
• Experience with project-management, cloud-storage, document-management, or remote-collaboration platforms is beneficial.

Remote work requirements

• Candidates should have a reliable computer, stable internet access, and a professional, quiet, distraction-controlled workspace.
• Candidates must be able to participate in video and telephone meetings and access email and company communication platforms during scheduled working hours.
• Candidates must maintain confidentiality and appropriate information-security standards while working remotely.

Performance expectations

• Maintain high data-entry accuracy and complete assignments within established deadlines.
• Respond to internal communications promptly and professionally.
• Maintain accurate, complete, and organized company records and protect confidential information.
• Keep managers informed of progress, questions, and potential delays.
• Demonstrate dependable attendance, responsiveness, and adherence to company procedures and remote-working guidelines.

What the company offers

• 100% remote work opportunity and flexible working arrangements where applicable.
• Training on company systems, tools, and procedures.
• Supportive remote working environment and opportunities for professional development.
• Potential for increased responsibilities and career advancement.
• Paid time off and employee benefits for eligible positions.