Recruiting Associate

To provide administrative support to the Recruitment Department to facilitate the flow and processing of candidates to assist in satisfying recruitment requisitions while adhering to Austal Polices, AAP and OFCCP guidelines.

will include some or all of the following:

• Checking Closed Requisition Files for completeness and accuracy to assure documentation adheres to Austal’s Polices, AAP and OFCCP guidelines, following up with the assigned recruiters to obtain missing or incomplete information.
• Scanning and attaching interview questions and evaluations into candidate profiles in applicant tracking system
• Maintaining spreadsheet of completed Closed Requisition Files for tracking purposes
• Assist with scheduling candidates for interviews, pre-employment testing, and other follow up by telephone and email correspondence.
• Track and update job openings on career and alumni job boards.
• Daily search for duplicate applications submitted in the applicant tracking system for merging.
• Daily delivery and retrieval of inner office mail
• Handle incoming calls and retrieve messages from the Recruitment phone line
• Assist Recruitment department with weekly internal job postings
• Backup Recruiters and assist when and where required.
• Add external recruiting agencies, requisition maintenance, preparation of job postings.
• Assist Recruitment department by attending job fairs, assisting with New Hire/ Contractor orientations and other recruiting functions.
• Initial screening of candidate profiles in applicant tracking system, identifying those meeting minimum job description requirements and changing candidate main statuses for further review by recruiter.
• Assist Recruitment Coordinator and Recruiters with scheduling interviews, testing, pre-employment screenings and other scheduling as directed
• Schedule and make arrangements for individual and small-scale training classes, meetings, tours and conferences as indicated by the Manager; making IFS entries, coordinating visitor requests, generating class reminders, rosters, and coordinating with participants, trainers, and/or department leads