Receptionist / Procurement
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Key skills for this role
About the Role
Karst Landscapes LLC is seeking a Receptionist with procurement and basic accounting experience. The role involves front desk management, purchasing support, and administrative tasks.
Key Skills for This Role
Responsibilities
- Greet and assist visitors, clients, and vendors in a courteous and professional manner
- Answer, screen, and direct incoming phone calls
- Manage incoming and outgoing mail, courier services, and deliveries
- Maintain a clean, organized, and welcoming reception area
- Schedule appointments, meetings, and conference room bookings
- Provide general administrative support, including filing, scanning, photocopying, and document preparation
- Assist in sourcing suppliers and obtaining quotations
- Prepare purchase requisitions and purchase orders
- Coordinate with vendors regarding deliveries, pricing, and order status
- Monitor inventory levels and assist in maintaining office supplies
Requirements
- Bachelor's degree or Diploma in Business Administration, Accounting, Finance, Office Administration, or related field
- Minimum of 2 3 years of experience in receptionist, administrative, procurement, or accounting support role
- Knowledge of procurement processes and vendor coordination
- Basic understanding of accounting principles and bookkeeping
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
Full Job Posting
Overview
- We are seeking a professional, organized, and customer focused Receptionist with experience in procurement and basic accounting.
- The successful candidate will manage front desk operations while supporting purchasing activities and assisting with day to day financial and administrative tasks.
Qualifications
- Bachelor's degree or Diploma in Business Administration, Accounting, Finance, Office Administration, or a related field.
- Minimum of 2–3 years of experience in a receptionist, administrative, procurement, or accounting support role.
- Knowledge of procurement processes and vendor coordination.
- Basic understanding of accounting principles and bookkeeping.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting or ERP software is an advantage.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- High level of accuracy and attention to detail.
- Professional appearance and customer service orientation.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to prioritize tasks and work independently as well as part of a team.
Key Responsibilities
- Greet and assist visitors, clients, and vendors in a courteous and professional manner.
- Answer, screen, and direct incoming phone calls.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Maintain a clean, organized, and welcoming reception area.
- Schedule appointments, meetings, and conference room bookings.
- Provide general administrative support, including filing, scanning, photocopying, and document preparation.
- Assist in sourcing suppliers and obtaining quotations.
- Prepare purchase requisitions and purchase orders.
- Coordinate with vendors regarding deliveries, pricing, and order status.
- Monitor inventory levels and assist in maintaining office supplies.
- Keep procurement records accurate and up to date.
- Support the evaluation and selection of suppliers when required.
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