indeed
Receptionist / Procurement
Karst Landscapes LLC
Dubai, UAE
Full Time
Mid
Onsite
1 weeks ago
ProcurementBasic AccountingMicrosoft Office SuiteVendor CoordinationCustomer ServiceOrganizational Skills
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ProcurementBasic AccountingMicrosoft Office Suite
About the Role
Karst Landscapes LLC is seeking a professional Receptionist with procurement and basic accounting experience. The role involves managing front desk operations, supporting purchasing activities, and assisting with financial and administrative tasks.
Key Skills for This Role
ProcurementBasic AccountingMicrosoft Office SuiteVendor CoordinationCustomer ServiceOrganizational Skills
Responsibilities
- Greet and assist visitors, clients, and vendors in a courteous and professional manner
- Answer, screen, and direct incoming phone calls
- Manage incoming and outgoing mail, courier services, and deliveries
- Maintain a clean, organized, and welcoming reception area
- Schedule appointments, meetings, and conference room bookings
- Provide general administrative support including filing, scanning, photocopying, and document preparation
- Assist in sourcing suppliers and obtaining quotations
- Prepare purchase requisitions and purchase orders
- Coordinate with vendors regarding deliveries, pricing, and order status
- Monitor inventory levels and assist in maintaining office supplies
- Keep procurement records accurate and up to date
- Support the evaluation and selection of suppliers when required
Requirements
- Bachelor's degree or Diploma in Business Administration, Accounting, Finance, Office Administration, or related field
- Minimum 2 3 years of experience in receptionist, administrative, procurement, or accounting support role
- Knowledge of procurement processes and vendor coordination
- Basic understanding of accounting principles and bookkeeping
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
- Professional appearance and customer service orientation
- Ability to maintain confidentiality and handle sensitive information
Full Job Posting
Job Overview
- We are seeking a professional, organized, and customer focused Receptionist with experience in procurement and basic accounting.
- The successful candidate will manage front desk operations while supporting purchasing activities and assisting with day to day financial and administrative tasks.
- This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast paced environment.
Qualifications
- Bachelor's degree or Diploma in Business Administration, Accounting, Finance, Office Administration, or a related field.
- Minimum of 2–3 years of experience in a receptionist, administrative, procurement, or accounting support role.
- Knowledge of procurement processes and vendor coordination.
- Basic understanding of accounting principles and bookkeeping.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting or ERP software is an advantage.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- High level of accuracy and attention to detail.
- Professional appearance and customer service orientation.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to prioritize tasks and work independently as well as part of a team.
Key Responsibilities
- Greet and assist visitors, clients, and vendors in a courteous and professional manner.
- Answer, screen, and direct incoming phone calls.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Maintain a clean, organized, and welcoming reception area.
- Schedule appointments, meetings, and conference room bookings.
- Provide general administrative support, including filing, scanning, photocopying, and document preparation.
- Assist in sourcing suppliers and obtaining quotations.
- Prepare purchase requisitions and purchase orders.
- Coordinate with vendors regarding deliveries, pricing, and order status.
- Monitor inventory levels and assist in maintaining office supplies.
- Keep procurement records accurate and up to date.
- Support the evaluation and selection of suppliers when required.
Work Location
- In person
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