Receptionist/Office Assistant

Role Overview

Receptionist Responsibilities

• Greet visitors and maintain a professional reception experience.
• Answer, screen, and direct phone calls.
• Coordinate appointments, meetings, and conference room bookings.
• Handle mail, packages, and deliveries.
• Maintain visitor logs and issue visitor badges.
• Provide company information and direct visitors to relevant departments.
• Keep the reception area neat and organized.

Administrative Responsibilities

• Perform data entry, filing, and document management.
• Support scheduling, reports, and office calendar administration.
• Manage office supplies and equipment and maintain stock levels.
• Arrange staff travel and coordinate events, meetings, and training sessions.
• Handle invoicing, basic accounting, and office expenditure records.
• Support employee records and new-hire onboarding.

Qualifications and Skills

• High school diploma or equivalent is required.
• Experience in an administrative or receptionist role is expected.
• Strong communication, interpersonal, organizational, and multitasking skills are required.
• Microsoft Office Suite proficiency is required.
• Professional phone etiquette, customer service, confidentiality, and calm problem solving are important.
• Basic bookkeeping or accounting software familiarity is preferred.

Working Conditions

• This is a full-time position in an office environment with occasional overtime as required.
• The role combines customer-facing reception duties with office-based administrative support.
• The work location is in person at the Dubai branch.

Compensation

• Pay is AED 2,500 to AED 4,000 per month.