Receptionist
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Key skills for this role
About the Role
Whizz HR is seeking a Receptionist in Dubai to greet visitors, manage calls and correspondence, schedule meetings, and handle administrative and office management tasks. The ideal candidate has proven experience in office administration or reception, proficiency in MS Office, and strong communication skills.
Key Skills for This Role
Responsibilities
- Greet visitors, clients, and staff in a friendly and professional manner
- Manage incoming calls, emails, and correspondence
- Schedule and coordinate meetings, appointments, and conference room bookings
- Handle courier and mail services
- Maintain and organize digital and physical files, documents, and office records
- Prepare reports, presentations, and documentation as required
- Assist with travel arrangements, expense reporting, and calendar management
- Order and manage office supplies and equipment inventory
- Ensure the office space is clean, safe, and well maintained
- Liaise with building management, service providers, and vendors
Requirements
- Proven experience in office administration, reception, or a similar role
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and basic IT systems
- Strong communication and interpersonal skills
- Ability to multitask, prioritize, and manage time effectively
- High level of professionalism and discretion
Full Job Posting
Job Description
- WhizzHR is hiring a Receptionist in Dubai.
Receptionist Duties
- Greeting visitors, clients, and staff in a friendly and professional manner.
- Manage incoming calls, emails, and correspondence.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Handle courier and mail services (incoming and outgoing).
Administrative Duties
- Maintain and organize digital and physical files, documents, and office records.
- Prepare reports, presentations, and documentation as required.
- Assist with travel arrangements, expense reporting, and calendar management.
- Support HR with onboarding tasks and maintaining personnel records (as needed).
- Order and manage office supplies and equipment inventory.
Office Management Duties
- Ensure the office space is clean, safe, and well maintained.
- Liaise with building management, service providers, and vendors.
- Coordinate facility maintenance and IT support requests.
- Monitor office budgets and assist with invoicing or petty cash handling.
Qualifications and Education Requirements
- Proven experience in office administration, reception, or a similar role.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and basic IT systems.
- Strong communication and interpersonal skills.
- Ability to multitask, prioritize, and manage time effectively.
- High level of professionalism and discretion.
- Familiarity with basic bookkeeping or HR support is a plus.
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