Receptionist
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Key skills for this role
About the Role
Whizz HR is hiring a Receptionist in Dubai. The role involves greeting visitors, managing calls and correspondence, scheduling meetings, handling administrative tasks, and supporting office management.
Key Skills for This Role
Responsibilities
- Greet visitors, clients, and staff in a friendly and professional manner
- Manage incoming calls, emails, and correspondence
- Schedule and coordinate meetings, appointments, and conference room bookings
- Handle courier and mail services (incoming and outgoing)
- Maintain and organize digital and physical files, documents, and office records
- Prepare reports, presentations, and documentation as required
- Assist with travel arrangements, expense reporting, and calendar management
- Support HR with onboarding tasks and maintaining personnel records (as needed)
- Order and manage office supplies and equipment inventory
- Ensure the office space is clean, safe, and well maintained
- Liaise with building management, service providers, and vendors
- Coordinate facility maintenance and IT support requests
Requirements
- Proven experience in office administration, reception, or a similar role
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and basic IT systems
- Strong communication and interpersonal skills
- Ability to multitask, prioritize, and manage time effectively
- High level of professionalism and discretion
Full Job Posting
Receptionist Duties
- Greeting visitors, clients, and staff in a friendly and professional manner.
- Manage incoming calls, emails, and correspondence.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Handle courier and mail services (incoming and outgoing).
Administrative Duties
- Maintain and organize digital and physical files, documents, and office records.
- Prepare reports, presentations, and documentation as required.
- Assist with travel arrangements, expense reporting, and calendar management.
- Support HR with onboarding tasks and maintaining personnel records (as needed).
- Order and manage office supplies and equipment inventory.
Office Management Duties
- Ensure the office space is clean, safe, and well maintained.
- Liaise with building management, service providers, and vendors.
- Coordinate facility maintenance and IT support requests.
- Monitor office budgets and assist with invoicing or petty cash handling.
Qualifications and Education Requirements
- Proven experience in office administration, reception, or a similar role.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and basic IT systems.
- Strong communication and interpersonal skills.
- Ability to multitask, prioritize, and manage time effectively.
- High level of professionalism and discretion.
- Familiarity with basic bookkeeping or HR support is a plus.
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