Receptionist

Gibson Dunn

Dubai, UAE

Full Time

Entry

Onsite

1 weeks ago

Customer ServiceCommunicationMicrosoft OfficeOrganizational SkillsMultitaskingAdministrative Support

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Key skills for this role

Customer ServiceCommunicationMicrosoft Office

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About the Role

Gibson Dunn is seeking a Receptionist for its Dubai office to manage reception area, handle calls, welcome visitors, and perform administrative tasks. The ideal candidate has strong communication skills, customer service orientation, and proficiency in Microsoft Office.

Key Skills for This Role

Customer ServiceCommunicationMicrosoft OfficeOrganizational SkillsMultitaskingAdministrative Support

Responsibilities

Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner
Handle incoming phone calls and direct them as required; take messages and pass them on where appropriate and monitor voicemail
Welcome visitors and show them to the appropriate conference room
Tidy conference and visitor rooms after use and ensure they remain presentable
Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system
Manage visitor office requests and set up the necessary facilities when required
Prepare catering and beverages for meeting attendees
Liaise with and organise local couriers for outgoing documents and manage outgoing mail
Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required)
Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required
Arrange transportation (taxis/flights) and accommodation as required
Organise restaurant bookings

Requirements

Excellent communication and organisational skills
Ability to use own initiative and remain calm under pressure during busy periods
Excellent customer service skills and professionalism
Ability to undertake multiple tasks and prioritise accordingly
Flexible and proactive approach to work
Good interpersonal and team skills
Willingness to work overtime when required
Strong English language skills – reading, writing and speaking
Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience operating VC equipment

Full Job Posting

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
We are seeking a Receptionist to join our Dubai office.
This role reports to the Operations Manager.

Responsibilities Include

Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner.
Handle incoming phone calls and direct them as required (via the switchboard where necessary); take messages and pass them on where appropriate and monitor voicemail.
Welcome visitors and show them to the appropriate conference room.
Tidy conference and visitor rooms after use and ensure they remain presentable.
Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system.
Manage visitor office requests and set up the necessary facilities when required.
Prepare catering and beverages for meeting attendees.
Liaise with and organise local couriers for outgoing documents and manage outgoing mail.
Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required).
Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required.
Arrange transportation (taxis/flights) and accommodation as required.
Organise restaurant bookings.

Qualifications

Excellent communication and organisational skills.
Ability to use own initiative and remain calm under pressure during busy periods.
Excellent customer service skills and professionalism.
Ability to undertake multiple tasks and prioritise accordingly.
Flexible and proactive approach to work.
Good interpersonal and team skills.
Willingness to work overtime when required.

Experience

Strong English language skills – reading, writing and speaking.
Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience operating VC equipment.

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