Receptionist
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Key skills for this role
About the Role
Teckpark Digital Media Solutions seeks a professional Female Receptionist & Secretary to manage front desk, provide secretarial support, handle documentation, and assist with sales coordination.
Key Skills for This Role
Responsibilities
- Welcome visitors, clients, suppliers, and contractors professionally
- Manage incoming telephone calls, emails, WhatsApp messages, and general enquiries
- Direct communications to the appropriate department and ensure timely follow up
- Maintain a professional reception area and company image
- Handle customer complaints and service requests professionally and escalate when necessary
- Provide administrative and secretarial support to management
- Manage executives' calendars, appointments, meetings, and reminders
- Prepare meeting agendas, take minutes of meetings, and circulate action points
- Draft professional correspondence, letters, memos, and official company documents
- Coordinate travel arrangements, hotel bookings, transportation, and visa related documentation
- Maintain records of delivery notes, purchase orders, vouchers, contracts, and correspondence
- Assist with sales coordination: prepare quotations, monitor status, and coordinate with teams
Requirements
- Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field
- Minimum 1 3 years of experience in a Receptionist, Secretary, or similar role preferred; freshers with exceptional skills may apply
- Excellent command of English (written and verbal)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational, communication, and multitasking abilities
- Professional appearance and positive attitude
- Knowledge of Zoho CRM, Zoho Books, or other ERP/accounting systems is an advantage
- Husband Visa candidates preferred
Full Job Posting
Position Overview
- Position: Receptionist & Secretary (Female)
- Company: Teckpark Digital Media Solutions, Dubai
Key Responsibilities
- Welcome visitors, clients, suppliers, and contractors professionally
- Manage incoming telephone calls, emails, WhatsApp messages, and general enquiries
- Direct communications to the appropriate department and ensure timely follow up
- Maintain a professional reception area and company image
- Handle customer complaints and service requests professionally and escalate when necessary
- Provide administrative and secretarial support to management
- Manage executives' calendars, appointments, meetings, and reminders
- Prepare meeting agendas, take minutes of meetings, and circulate action points
- Draft professional correspondence, letters, memos, and official company documents
- Coordinate travel arrangements, hotel bookings, transportation, and visa related documentation
- Maintain records of delivery notes, purchase orders, vouchers, contracts, and correspondence
- Assist with sales coordination: prepare quotations, monitor status, and coordinate with teams
Qualifications & Requirements
- Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field
- Minimum 1 3 years of experience in a Receptionist, Secretary, or similar role preferred; freshers with exceptional skills may apply
- Excellent command of English (written and verbal)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational, communication, and multitasking abilities
- Professional appearance and positive attitude
- Knowledge of Zoho CRM, Zoho Books, or other ERP/accounting systems is an advantage
- Husband Visa candidates preferred
Compensation
- Salary: AED 2,500 AED 4,000 per month
- Job Type: Full time
Work Location
- In person, Dubai
Application Instructions
- Send updated CV with recent photograph
- Email subject line: 'Receptionist & Secretary Application – Expected Salary – Availability to Join'
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