Receptionist
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Teckpark Digital Media Solutions seeks a highly organized Female Receptionist & Secretary to serve as the first point of contact and provide secretarial support. Responsibilities include front desk management, executive support, document management, sales coordination, and office administration.
Key Skills for This Role
Responsibilities
- Welcome visitors, clients, suppliers, and contractors professionally
- Manage incoming telephone calls, emails, WhatsApp messages, and general enquiries
- Provide administrative and secretarial support to management
- Manage executives' calendars, appointments, meetings, and reminders
- Prepare meeting agendas, take minutes of meetings, and circulate action points
- Draft professional correspondence, letters, memos, and official company documents
- Maintain proper filing systems for physical and electronic documents
- Register enquiries and prepare quotations in Zoho or company software
- Manage office supplies, stationery, and administrative purchases
Requirements
- Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field
- Minimum 1 3 years of experience in a Receptionist, Secretary, or similar role
- Excellent command of English (written and verbal)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational, communication, and multitasking abilities
- Professional appearance and positive attitude
Full Job Posting
Position Overview
- We are seeking a highly organized, proactive, and professional Female Receptionist & Secretary to support the daily operations of our company.
Key Responsibilities
- Welcome visitors, clients, suppliers, and contractors professionally.
- Manage incoming telephone calls, emails, WhatsApp messages, and general enquiries.
- Direct communications to the appropriate department and ensure timely follow up.
- Maintain a professional reception area and company image at all times.
- Handle customer complaints and service requests professionally and escalate when necessary.
- Provide administrative and secretarial support to management.
- Manage executives' calendars, appointments, meetings, and reminders.
- Prepare meeting agendas, take minutes of meetings, and circulate action points.
- Draft professional correspondence, letters, memos, and official company documents.
- Coordinate travel arrangements, hotel bookings, transportation, and visa related documentation when required.
- Follow up with staff, suppliers, and clients on pending matters and report status updates to management.
- Maintain confidentiality of company information and sensitive documents.
Document Management & Administration
- Maintain proper filing systems for physical and electronic documents.
- Ensure all company records are accurately organized and easily retrievable.
- Track document approvals and ensure timely circulation to relevant stakeholders.
- Assist in document control and maintaining updated company records.
Sales & Estimation Coordination
- Register enquiries received from clients.
- Prepare and generate quotations and estimations in Zoho or company software.
- Monitor quotation status and perform regular follow ups with clients.
- Coordinate with the sales and technical teams for pricing, proposals, and documentation.
- Maintain records of enquiries, quotations submitted, approvals, and project status.
- Generate reports related to enquiries, quotations, and sales activities.
Office Administration
- Manage office supplies, stationery, and administrative purchases.
- Coordinate office maintenance and facility related requirements.
- Support HR activities such as employee attendance records, leave applications, and document collection when required.
- Coordinate courier services, deliveries, and document dispatches.
- Assist management with special projects and additional administrative tasks.
Qualifications & Requirements
- Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field.
- Minimum 1–3 years of experience in a Receptionist, Secretary, Executive Secretary, Administrative Assistant, or Office Coordinator role preferred.
- Freshers with exceptional communication and organizational skills may also apply.
- Excellent command of English (written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational, communication, and multitasking abilities.
- Ability to work under pressure and meet deadlines.
- Professional appearance and positive attitude.
- Knowledge of Zoho CRM, Zoho Books, or other ERP/accounting systems is an advantage.
Compensation
- Pay: Up to AED2,500.00 per month
Work Schedule
- Job Type: Full time
- Work Location: In person
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Teckpark Digital Media Solutions
Receptionist
Dubai, UAE
Teckpark Digital Media Solutions is seeking a highly organized Female Receptionist & Secretary to serve as the first point of contact and provide comprehensive administrative support. The role requires 1-3 years of exper
Office Cleaner
Dubai, UAE
Teckpark Digital Media Solutions is looking for an experienced Office Cleaner/Housekeeping Attendant to maintain cleanliness and hygiene in office premises. Duties include cleaning workstations, washrooms, and common are
Receptionist
Dubai, UAE
Teckpark Digital Media Solutions seeks a professional Female Receptionist & Secretary to manage front desk, provide secretarial support, handle documentation, and assist with sales coordination. Requires 1-3 years of exp
Sales Engineer/ Sales Executive For Fire Protection System Maintenance
Al Qusais, UAE
Sales Engineer - Service & Maintenance is a key role, reporting to the Sales Manager, responsible for our Residential, Commercial, Industrial and Infrastructure sectors across the UAE. You will be based in Dubai and will