Receptionist Associate

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards

Manage visitor check-in, security protocols, and coordination with internal stakeholders

Escort visitors and vendors as needed

Support executive and client meetings, including room setup, coordination, and hospitality

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy

Ensure consistent front desk coverage and effective communication across the team

Oversee daily office activities, including mail distribution, couriers, and supply management

Coordinate with vendors (e.g., facilities, catering, building management) to support office needs

Maintain a clean, organized, and professional workspace, including reception and common areas

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)

Assist with team events, onboarding activities, and workplace initiatives

Support ad hoc requests, events, and projects

Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role