Receptionist (Arabic Speaker Only)
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Key skills for this role
About the Role
Space & Place Real Estate is hiring a Front Desk Receptionist with Arabic/English fluency to manage office operations, greet visitors, handle calls/emails, and provide administrative support.
Key Skills for This Role
Responsibilities
- Greet visitors, answer calls/emails, and direct inquiries appropriately
- Manage office supplies, mail, deliveries, and vendor coordination
- Schedule meetings, appointments, and assist with travel bookings
- Support document preparation, filing, and internal communications
- Help with basic accounting (invoices, petty cash) and HR admin tasks
- Maintain a clean, organized reception and ensure office compliance
- Manage CEO’s calendar, schedule, and meeting logistics
- Handle travel planning, correspondence, and confidential documents for CEO
- Prepare reports, take meeting minutes, and track follow ups
- Act as primary point of contact between CEO and internal/external stakeholders
Requirements
- Proven experience as a Front Desk Receptionist preferably in the UAE
- Preferably fluent in Arabic/English speaker
- Real Estate experience is a plus
- Bachelor’s degree or Diploma in Business Administration, Office Management, or related field is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) essential
- Excellent verbal and written communication skills in English
- Strong organizational and time management skills
- Exceptional attention to detail and high level of accuracy
- Proactive, self motivated, able to work independently and as part of a team
- Professional demeanor, positive attitude, strong interpersonal skills
- Ability to handle confidential information with discretion
Full Job Posting
Job Summary
- We are seeking a highly organized, efficient, and proactive Front Desk Receptionist preferably Arabic/English to be the backbone of our daily operations.
- This role is crucial for maintaining a smooth, efficient, and welcoming office environment for our Clients, Agents and visitors.
- The Front Desk Receptionist will handle a variety of administrative and clerical tasks, providing essential support to various departments and ensuring adherence to company policies and procedures.
Key Responsibilities
- Greet visitors, answer calls/emails, and direct inquiries appropriately.
- Manage office supplies, mail, deliveries, and vendor coordination.
- Schedule meetings, appointments, and assist with travel bookings.
- Support document preparation, filing, and internal communications.
- Help with basic accounting (invoices, petty cash) and HR admin tasks.
- Maintain a clean, organized reception and ensure office compliance.
- Act as the primary point of contact for internal and external inquiries.
- Schedule and coordinate meetings, appointments, and manage calendar invitations.
- Assist with travel arrangements and accommodation bookings for staff.
- Prepare, format, and distribute various documents, reports, presentations, letters, and memos.
- Maintain and update physical and digital filing systems.
Personal Assistant to CEO
- Manage CEO’s calendar, schedule, and meeting logistics.
- Handle travel planning, correspondence, and confidential documents.
- Prepare reports, take meeting minutes, and track follow ups.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Assist with personal tasks when required, maintaining strict confidentiality.
Basic Financial & HR Support
- Assist with basic accounting tasks, such as processing invoices, tracking expenses, and managing petty cash.
- Support HR with maintaining employee records and administrative tasks.
Qualifications
- Proven experience as a Front Desk Receptionist preferably in the UAE.
- Preferably fluent in Arabic/English speaker.
- Real Estate experience is a plus.
- Bachelor’s degree or Diploma in Business Administration, Office Management, or a related field is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Excellent verbal and written communication skills in English.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional attention to detail and a high level of accuracy.
- Proactive, self motivated, and able to work both independently and as part of a team.
- Professional demeanor, positive attitude, and strong interpersonal skills.
- Ability to handle confidential information with discretion.
Benefits
- Visa, Insurance, Salary to be discussed during interview.
Work Location
- In person
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