Receptionist and Events Coordinator

Plan, organize, and execute internal events (team-building activities, staff celebrations, etc.).

Coordinate logistics for external events such as conferences, exhibitions, and client meetings.

Liaise with venues, caterers, and suppliers to ensure seamless event execution.

Mange event budgets, ensuring cost-effective solutions.

Create event collateral (e.g., invites, signage) in collaboration with the marketing team.

Monitor feedback and make recommendations for improving future events.

Act as the point of contact for all Beyond Energy USA office facilities-related issues and service requests.

Coordinate with vendors, building management, and contractors for maintenance and repairs.

Ensure offices are safe, organized, and adequately stocked with supplies and equipment.

Support office space planning, seating assignments, and employee moves.

Conduct regular facility inspections to ensure cleanliness, safety, and security.

Assist with access control, key distribution, and security systems.

Oversee and manage staff housing, including, but not limited to:

Coordinating move-ins and move-outs for employees.

Maintaining an inventory of housing assets and ensuring upkeep of accommodations.

Serving as a point of contact for housing-related issues or concerns.

Liaising with landlords, service providers, and property management companies.

Ensuring staff housing complies with safety, legal, and quality standards.