Receptionist & Admin Assistant
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Key skills for this role
About the Role
Al Saraya Al Hamraa Gen. Trading is hiring a Receptionist & Admin Assistant to perform office duties, manage correspondence, schedule meetings, and support finance/HR tasks. Requires 2+ years of administrative experience and a Bachelor's degree in Business Administration or equivalent.
Key Skills for This Role
Responsibilities
- Perform general office duties such as answering phones, greeting visitors, handling correspondence, and managing incoming/outgoing mail
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors
- Coordinate logistics for meetings, including room setup and catering arrangements
- Maintain and update filing systems (both physical and digital)
- Prepare reports, presentations, and other documents as required
- Monitor office supplies and place orders when necessary
- Assist finance or HR departments with administrative tasks such as invoice processing, timesheet tracking, hiring or employee onboarding documentation
- Assist Secretary or Senior Admin with supplier inquiry, product inquiry, monitor expiry of company documents
Requirements
- Bachelor's degree in Business Administration or equivalent
- 2+ years of experience in administration or related field
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills with ability to multitask and prioritize
- Excellent verbal and written communication skills
Full Job Posting
Responsibilities
- Perform general office duties such as answering phones, greeting visitors, handling correspondence, and managing incoming outgoing mail.
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
- Coordinate logistics for meetings, including room setup and catering arrangements.
- Maintain and update filing systems (both physical and digital) to ensure easy retrieval of documents.
- Prepare reports, presentations, and other documents as required.
- Monitor office supplies and place orders when necessary to maintain stock levels.
- Assist in the preparation and formatting of documents, memos, and communications.
- Maintain databases and ensure accurate data entry and record keeping.
- Assist and support the finance or HR departments with administrative tasks such as invoice processing, timesheet tracking, hiring or employee onboarding documentation.
- Assist and support Secretary or Senior Admin tasks such as supplier inquiry, product inquiry, monitor expiry of company important Documents such Trade Licenses, Ejari, Vehicle Insurance and Registration Renewals, etc.
- Coordinate with vendors, service providers, and building management as needed.
- Act as a reception, answer and direct phone calls, emails, and other forms of correspondence.
Qualifications
- Bachelor's degree In Business Administration or equivalent
- 2+ years of experience in related field such as administration
- any related administrative training course
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with office management tools and systems.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Excellent verbal and written communication skills
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