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Real Estate Admin

Aqua Properties
Dubai, UAE
Full-time
Onsite
AED 3,500/month
Discovered 2 weeks ago
Branch administrationReal estate sales and leasing administrationTransaction documentationCRM record managementRERA complianceDLD procedures
Free

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Key skills for this role

Branch administrationReal estate sales and leasing administrationTransaction documentation
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Branch Administration

  • Manage the day-to-day administrative operations of the branch office.
  • Keep the office maintained, organized, and operational.
  • Welcome clients and visitors and direct them appropriately.
  • Answer incoming calls, emails, and branch enquiries.
  • Maintain office supplies and coordinate facility-related requirements.
  • Support the Branch Manager with administrative and operational tasks.

Sales and Leasing Administration

  • Prepare, review, and organize sales and leasing transaction documentation.
  • Coordinate Form A, Form B, Form F, tenancy contracts, addendums, MOUs, and related documents.
  • Obtain required approvals and supporting documents before processing.
  • Maintain complete and accurate transaction files.
  • Coordinate with conveyancing, finance, mortgage, and compliance teams.
  • Follow up with agents and track transactions through completion.

CRM and Compliance

  • Maintain accurate CRM records, property listings, and transaction records.
  • Ensure compliance with RERA, DLD, company policies, and internal procedures.
  • Verify client KYC documentation and transaction requirements.
  • Maintain confidentiality of company and client information.
  • Ensure documentation is complete before departmental submission.

Branch Coordination

  • Coordinate with Head Office HR, Finance, Marketing, Compliance, IT, and Operations departments.
  • Assist agent onboarding through workstation setup, system access, and documentation.
  • Coordinate property listings, brochures, and promotional materials for marketing initiatives.
  • Assist with meetings, training sessions, and branch events.

Reporting

  • Prepare daily, weekly, and monthly branch reports.
  • Maintain records of transactions, commissions, listings, and documentation.
  • Monitor pending documentation and provide updates to the Branch Manager.
  • Assist with management reports when required.

Pay

  • The stated pay is AED 3,500 to AED 4,000 per month.

Work Location

  • The work location is in person.

Requirements

  • Ability to maintain complete and accurate real estate transaction files and CRM records.
  • Ability to coordinate documentation, approvals, and supporting records across transaction stakeholders.
  • Knowledge of RERA, DLD, company policies, and internal procedures is relevant to the role.

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