Real Estate Admin

Position Overview

CEO and Management Support

• Provide day-to-day administrative support to the CEO.
• Manage tasks, follow-ups, appointments, deadlines, reports, documents, and correspondence.
• Track pending actions and ensure timely completion.

CRM and Client Follow-ups

• Maintain and regularly update the company CRM.
• Record leads, clients, prospects, and transactions accurately.
• Monitor follow-ups with the sales team so inquiries and leads are not missed.
• Maintain client interaction records and prepare CRM reports for management.

Administration and Accounts Support

• Handle general office and real estate administration and maintain digital and physical records.
• Prepare letters, forms, reports, and other documents and coordinate internal meetings.
• Coordinate with the Accounts Team on invoices, receipts, payment documents, and supporting paperwork.
• Follow up on outstanding documents and share them with the Accounts Team on time.

Developer and Registration Coordination

• Coordinate property developer registration requirements, renewals, and documentation.
• Track registration expiry dates and initiate renewals in advance.
• Follow up on pending registrations, approvals, and documentation.
• Maintain a tracker and submit required documents within deadlines.
• Escalate delays or issues to the CEO or management.

Requirements

• Experience in real estate administration, office administration, sales coordination, or a similar role.
• Knowledge of CRM systems and Microsoft Office or Google Workspace.
• Strong organization, follow-up, communication, and attention to detail.
• Ability to coordinate with developers, clients, internal teams, and external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• Proactive approach with responsibility and ownership.
• Real estate industry experience is preferred.

Workplace and Employment

• The role is full-time and work location is in person.

Compensation

• Pay is AED 2,500–4,000 per month.