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Purchasing Specialist I
Williamson County, TX
Georgetown, USA
Full-time
Mid Level
Onsite
USD 23.62-27.17 hourly
Discovered 1 weeks ago
Free
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About the Department
Reporting directly to a Purchasing Manager, responsible for performing routine transactional purchasing and compliance oversight functions that support the daily operations of the Williamson County Purchasing Department.
Carries fiduciary responsibility for ensuring that each purchasing transaction complies with internal control requirements, applicable procurement laws, and County policy.
Serves as a primary compliance and customer service resource for County departments, providing hands-on guidance, coaching, and corrective support to end users to ensure purchasing activities are executed accurately, legally, and efficiently.
Errors or omissions at this level may result in audit findings, financial loss, or noncompliance, requiring a high degree of attention to detail, judgment, and independent decision-making.
Reporting directly to a Purchasing Manager, responsible for performing routine transactional purchasing and compliance oversight functions that support the daily operations of the Williamson County Purchasing Department.
Carries fiduciary responsibility for ensuring that each purchasing transaction complies with internal control requirements, applicable procurement laws, and County policy.
Serves as a primary compliance and customer service resource for County departments, providing hands-on guidance, coaching, and corrective support to end users to ensure purchasing activities are executed accurately, legally, and efficiently.
Errors or omissions at this level may result in audit findings, financial loss, or noncompliance, requiring a high degree of attention to detail, judgment, and independent decision-making.
Position Duties
Performs front desk duties such as answering/routing telephone calls and assisting walk-in visitors Independently reviews, validates, and enforces internal control requirements for each purchasing transaction, including authorization, funding, documentation, and statutory compliance Performs detailed risk analysis of requisitions and purchase orders to ensure transactions are legal, properly authorized, and defensible under audit Serves as a front-line risk resource for routine purchases, protecting the County from audit findings, financial exposure, and reputational risk Reviews supporting documentation to ensure accuracy, completeness, and compliance prior to approval and agenda placement Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities Assists with preparation and administration of the county solicitation process Creates, approves, audits and files purchase orders and requisitions up to $25,000 Serves as primary point of contact and daily subject matter expert for internal and external customers on routine purchasing concerns Balances high-volume transactional workload, often resolving issues that impact departmental operations and timelines Maintains complete and audit-ready electronic and physical purchasing records Assists departments in navigating purchasing processes, reducing delays, rework, and compliance risks Reviews and collects supporting documentation for requisition approval processing and prepares items for agenda placement Collaborates with county Budget and Auditor offices to ensure expenditures are properly authorized and legal Coordinates and schedules procurement card distribution appointments Performs quality control of various documents to ensure they meet purchasing policies and compliance implemented by federal, state, and local laws Preforms follow-up training for requisitioners Maintains all electronic and physical purchasing files Attends all meetings and trainings, as required Performs special duties as assigned ORGANIZATION RELATIONSHIPS Reports directly to – Purchasing Manager Direct Reports – No PHYSICAL DEMANDS Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying Position involves safely operating a motor vehicle ENVIRONMENTAL FACTORS Work is primarily indoors in an air-conditioned environment Travel between work sites, as required IRREGULAR HOURS Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
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