Purchasing Agent - Maintenance

Maintain organized and accurate inventory of maintenance parts and supplies.

Receive, verify, label, and properly store incoming maintenance materials.

Match received items against purchase orders and packing slips.

Maintain appropriate minimum and maximum inventory levels for frequently used and critical spare parts.

Monitor inventory levels and initiate replenishment of approved stock items.

Assist Maintenance leadership in identifying critical spare parts for production equipment.

Conduct periodic physical inventory counts and reconcile discrepancies.

Maintain accurate part numbers, descriptions, vendor information, equipment associations, and storage locations.

Help organize and maintain the maintenance parts room, tool crib, and storage areas.

Track repairable components and parts sent to outside vendors for repair or rebuild.

Develop and maintain professional working relationships with approved suppliers and service providers.

Assist with identifying alternative vendors for critical parts, cost savings, or improved delivery times.

Maintain vendor contact information, pricing, quotes, and purchasing documentation.

Coordinate vendor deliveries and service visits with Maintenance personnel when necessary.

Assist in resolving pricing, shipping, quality, or invoice discrepancies.

Monitor vendor performance related to quality, responsiveness, pricing, and on-time delivery.

Maintain accurate purchasing records, purchase orders, receipts, quotes, and related documentation.

Verify pricing and quantities before submitting documentation for invoice processing.

Work with Accounting to resolve purchase order and invoice discrepancies.

Track open purchase orders and follow up on outstanding or overdue items.

Maintain records necessary for purchasing analysis, inventory control, budgeting, and audits.

Assist the Maintenance Manager with monitoring maintenance spending and identifying unusual purchasing trends.

Follow established approval levels and purchasing procedures.

Ensure company purchasing accounts and vendor relationships are used only for authorized business purposes.

Maintain regular communication with Maintenance leadership regarding urgent needs, critical spare parts, and expected deliveries.

Assist with planned shutdowns and preventive maintenance activities by ensuring required parts and materials are ordered in advance.

Coordinate purchasing needs for maintenance projects, equipment installations, and facility repairs.

Work closely with Production, Engineering, Safety, Quality, and other departments as needed.

Deliver or stage parts and supplies for maintenance personnel when required.

Perform other purchasing, inventory, administrative, and maintenance-support duties as assigned.

High school diploma or GED required.

Associate degree, technical training, or purchasing/supply-chain coursework preferred.

Previous purchasing, inventory, maintenance parts, warehouse, or manufacturing experience preferred.

Experience purchasing MRO or industrial maintenance parts strongly preferred.

Experience working in a manufacturing or industrial environment preferred.

Successful performance in this position includes:

Maintaining accurate maintenance inventory.

Ensuring critical parts are available when needed.

Reducing delays caused by unavailable maintenance parts.

Timely processing and follow-up of purchase orders.

Maintaining accurate purchasing and receiving documentation.

Controlling costs through competitive sourcing and appropriate inventory levels.

Maintaining an organized and functional maintenance parts area.

Providing responsive support to the Maintenance Department.

Following company purchasing authorization and approval procedures.

The Purchasing Agent is expected to protect company resources by ensuring purchases are properly authorized, competitively sourced when appropriate, accurately documented, and used for legitimate company business. Unauthorized purchases, failure to follow purchasing procedures, or inaccurate purchasing and inventory records may result in corrective action.

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified based on business and operational needs.

SmartLam North America is an equal opportunity employer and makes all employment decisions without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state, and local laws related to discrimination and will not tolerate interference with the ability of any of the Company’s employees to perform their job duties.

SmartLam North America endeavors to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business.