Purchasing Administrative Assistant

The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the various divisions it interacts with including construction sites, vendors, accounts payable, and Construction Management.

The ideal candidate will be organized, flexible and work effectively in a fast-paced environment providing support to the Purchasing team.

Your contributions to the team:

• Maintain electronic filing system
• Type purchasing agreements, distribute, file electronically and log appropriately
• Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors
• Utilize databases/spreadsheets to record information and generate reports
• Prepare purchase orders or RFPs
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
• Able to communicate with vendors, head office and site staff
• Work in a schedule-driven environment
• Communicate regularly with site receivers
• Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
• Monitor inbound shipments as necessary

What you need to be successful:

• Minimum 1 year experience working in an administrative capacity
• Proficient with MS Office Suite
• Demonstrated organizational skills and confidence using electronic systems
• Demonstrated knowledge or previous experience with a purchasing department an asset
• Able to build and maintain lasting relationships with corporate departments, key business partners, and customers
• Able to effectively communicate both verbally and in writing
• Ability and eagerness to work well with others in an extremely fast-paced, demanding and challenging construction office environment, with minimal direct supervision

What we offer: Employees enjoy a wide range of benefits and competitive reward.

You will be eligible to receive salary starting from $48,000 to $60,000 per annum, this will be determined by your skill set, education and experience.

You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)