Purchase Executive - Fit Out and Facilities Procurement [Central Procurement]

Role Overview

Key Responsibilities

• Review Coupa purchase requisitions for complete scopes, specifications, quantities, delivery timelines, and supporting documents.
• Clarify incomplete requirements with requesting divisions and keep requisition statuses updated in Coupa.
• Identify UAE suppliers, issue RFQs or RFPs, and obtain complete and comparable offers within the required timeline.
• Coordinate technical reviews, samples, or site visits while the business or technical owner confirms technical acceptance.
• Prepare commercial comparisons, support negotiations, and document recommended suppliers and agreed terms for approval.
• Maintain Coupa records of quotations, communications, approvals, negotiation results, and procurement savings.
• Support supplier registration by collecting documents and coordinating the approved onboarding process.
• Follow purchase orders through delivery, service completion, GRN, invoice, and payment-related coordination.
• Escalate delivery, quality, scope, or supplier-performance issues to the Procurement Manager.
• Follow procurement policy, approval limits, confidentiality requirements, and approved-PO controls.

Category Responsibilities

• Source fit-out, civil works, MEP services, maintenance, facilities management, specialist contractors, and related project requirements.
• Confirm requests include BOQs, drawings, specifications, site details, completion dates, warranties, and service requirements before tendering.
• Arrange supplier site visits and coordinate technical clarification and evaluation with project or facilities teams.
• Compare commercial offers on a like-for-like basis, including exclusions, payment terms, warranties, service levels, and variations.
• Track contractor delivery, service completion, and outstanding documents, escalating delays, scope changes, and commercial risks.

Qualifications and Experience

• Bachelor's degree in supply chain, business administration, engineering, quantity surveying, or a related field.
• At least 3 to 5 years of procurement experience, ideally including 2 years in the UAE market.
• Practical experience with fit-out, construction, MEP, facilities services, BOQs, and contractor quotations is strongly preferred.
• Good written and spoken English, with comfort reviewing technical-commercial documents and coordinating site-based requirements.

Key Skills

• Coupa or a similar procurement system.
• Supplier sourcing and commercial comparison.
• Negotiation and advanced Excel skills.
• Clear stakeholder communication.

Work Location

• Dubai Industrial City.