Purchase Executive
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Key skills for this role
About the Role
NauticFleet seeks a Purchase Executive to ensure vessels are supplied with authorized stores and spares within budget. The role involves accurate requisition input, supplier selection, order coordination, and invoice management.
Key Skills for This Role
Responsibilities
- Accurate input of vessel and office requisitions to the company system
- Select suppliers from approved lists, issue enquiries and orders
- Liaise closely with Fleet Superintendents on purchasing matters
- Coordinate delivery of ship spares and stores
- Advise spares shipment details to vessel and vessel agents
- Progress delivery of orders onboard and resolve discrepancies
- Back up other Purchasing Officers when absent
- Receive, check and manage invoices and pass to Accounts Department
Requirements
- Accurate input of vessel and office requisitions
- Select suppliers from approved lists and issue enquiries/orders
- Liaise with Fleet Superintendents on purchasing matters
- Coordinate delivery of ship spares and stores
- Manage invoices within procedures
Full Job Posting
Purpose
- To ensure that the vessels are supplied with authorized stores, spares and other products in a timely manner within budget and approved costs consistent with Company Quality and Purchasing Department policies at the most competitive costs.
Tasks
- Accurate input of vessel and office requisitions to the company system, clarifying any additional information as required in a timely and reliable manner.
- Select suppliers from approved suppliers lists, issue enquiries and orders, using Group contracts where applicable. Pay special attention to fast track items.
- Liaise closely with Fleet Superintendents on purchasing matters.
- Co ordinate delivery of ship spares and stores on authorization from relevant departments and provide prompt advice of any problems.
- Advise spares shipment details to vessel and vessel agents.
- Progress the delivery of orders onboard, resolve any discrepancies, advised by vessel or Fleet Cell, with suppliers.
- Back up other Purchasing Officers’ when absent and/or when required.
- Receive, check and manage invoices within the scope of the procedures and pass to the Accounts Department for payment.
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