Public Relations Officer Trainee
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Key skills for this role
About the Role
Yokogawa seeks a Public Relations Officer Trainee to handle visa processing, government liaison, and administrative tasks in Abu Dhabi. The role involves managing employment visas, medical checkups, residence permits, trade licenses, and company leases.
Key Skills for This Role
Responsibilities
- CICPA oil pass issuance – Regular Daily work
- Submit, follow up and collect all new employment and business visas to ensure timely processing
- Arranging medical checkup, new RP, RP renewals and Emirate ID and keep the original visa at the airport for new staff and renewal for existing staff
- Represent the company at government authorities such as Immigration/MOHRE/Traffic Department/Embassies/Civil defense etc.
- Arranging visit, mission and business visas for employees and obtaining visas from other Embassies in UAE for staff business travel
- Arranging record and track for visa issuance and expiration date with renewal on time
- Arranging local visit visas for affiliates and customers’ staff
- Arranging Residence permit & multiple visas for expatriate staff as well as family visa formalities
- Supporting to renew passport for traveler staff and follow up on all admin and PRO activities if required
- Collect and provide periodical updates from government authorities on all Labor and immigration rules
- Renew, update and maintain trade licenses and other government certificates of all company’s legal entities in the UAE
- Renew and maintain all company’s leases in the UAE before expiry, including offices and company apartments
Requirements
- University Degree
- Good relationship and communications with government and embassies
- Experienced in visa and other transactions, knowledge of Abu Dhabi and UAE Labor Law
- Speaking Arabic & English (Written/Verbal)
- Having strong communication and negotiation skills
- Having UAE valid Driving License
- Able to work under pressure to demanding time pressures and to meet deadlines
Full Job Posting
Job Description
- Yokogawa, a leading provider of industrial automation, test and measurement, information systems and industrial services, is looking for a Public Relations Officer Trainee.
Job Responsibility
- CICPA oil pass issuance – Regular Daily work.
- Submit, follow up and collect all new employment and business visas to ensure that the visas are processed on a timely manner to support the business. Arranging work permit through Ministry of labor for new employee.
- Arranging medical checkup, new RP, RP renewals and Emirate ID and keep the original visa at the airport for new staff and renewal for the existing staff.
- Represent the company once needed at the government authorities such [ Immigration/MOHRE/Traffic Department/Embassies/Civil defense etc.. ].
- Arranging visit, mission and business visas for employee’s currents staff through company’s representatives and Embassies. Obtain visas from other Embassies in UAE for staff members for their business travel.
- Arranging record and track for visa issuance and expiration date with renewal on time. Arranging local visit visas for affiliates and customers’ staff.
- Arranging Residence permit & multiple visas for the expatiate staff as well as family visa formalities. Supporting to renew passport for the traveler staff / Follow up on all admin and PRO activities if required.
- Collect and provide periodical updates from the government authorities on all Labor and immigration rules to keep the HR department abreast of the changes in the rules and procedures.
- Renew, update and maintain the trade licenses and other government certificates of all company’s legal entities in the UAE to ensure that the documents are up to date.
- Renew and maintain all company’s leases in the UAE before its expiry, which includes offices, company apartments.
- Assist departments in resolving any issues related to company vehicle registration and renewals to ensure that PRO services are provided as and when it is required.
- Arrange Processing Attestation Of Employee Qualifications As Required. Maintain confidentiality and security of company and employee documents at all times.
Job Qualifications & Experience
- University Degree.
- Having good relationship and communications with government and embassies/ Experienced in visa and other transactions, knowledge of Abu Dhabi and UAE Labor Law.
- Speaking Arabic & English [ Written / verbal] / Having strong communication and negotiation skills.
- Having UAE valid Driving License.
- Able to work under pressure to demanding time pressures and to meet deadlines.
Job Skills & Competencies
- Excellent time management and prioritization / High level of professionalism and personal presentation at all times.
- Good communications.
About The Team
- Yokogawa has 18,000 employees working in over 60 countries with one corporate mission, to 'co innovate tomorrow'.
Job Details
- Role Level: Not Applicable
- Work Type: Full Time
- Country: United Arab Emirates
- City: Abu Dhabi
- Job Function: Public Relations
- Company Industry/Sector: Other
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